Marketing Assistant/coordinator I

Marketing Assistant / Coordinator I

Location: 501 West 30th Street New York NY 10001 United States - Hybrid (3 days in office, 2 days WFH)

Pay Rate: $34/hour on W2

Contract: 12 Months

Role Overview

The Marketing Assistant / Coordinator I will provide essential administrative and operational support to the marketing team, with a strong focus on organization, logistics, budgeting, and cross-functional coordination. This role is ideal for a highly detail-oriented self-starter who is eager to learn the behind-the-scenes processes of luxury beauty marketing and thrive in a fast-paced, evolving environment.

Key Responsibilities

• Budget & Purchase Order Management
• Own and maintain the budget tracker for the team
• Process purchase orders (POs) and invoices
• Manage communication with internal stakeholders and external vendors
• Onboard new vendors to L'Oréal systems as needed
• Logistics & Inventory Management
• Create and manage all product orders
• Coordinate shipments and communicate timelines with internal and external partners
• Manage inventory for the team's product closet, supporting mailers and events
• Team Coordination & Operations
• Create, organize, and maintain the internal team document storage hub
• Track project timelines using the team dashboard
• Communicate updates and timelines to key stakeholders
• Oversee and manage updates within internal L'Oréal reporting systems
• Strategy, Briefing & Reporting
• Create vendor briefs for Prada Beauty product launch campaigns
• Identify and vet potential influencer talent for product mailers
• Own reporting, campaign recaps, and occasional strategy slide development for team presentations

Ideal Candidate Profile

Passionate, driven, and highly detail-oriented

Strong organizational skills with the ability to simplify complex systems

Comfortable in administrative and systems-based work (POs, order forms, reporting tools)

Self-starter who can operate autonomously and adapt quickly to shifting priorities

Collaborative mindset with the ability to receive and apply feedback

Excited about luxury brands and a long-term career in beauty

College graduate preferred

Open and flexible regarding prior experience background

Reporting Structure

Directly reporting to a Vice President

Dotted-line collaboration with broader marketing and cross-functional teams