Human Resources Coordinator

Human Resources Coordinator

The Human Resources Coordinator supports employees and leaders across multiple service centers and serves as a trusted HR partner. This role ensures a smooth onboarding experience, accurate workers' compensation administration, and responsive day-to-day HR support. The ideal candidate has strong Paylocity experience, excellent communication skills, high attention to detail, and the ability to manage sensitive information confidentially.

Key Responsibilities

1. Onboarding & New Hire Experience

Manage the full-cycle onboarding process from offer acceptance through the first 90 days.

Initiate and monitor onboarding workflows in Paylocity, including:

• New hire paperwork
• I-9 verification and E-Verify
• Direct deposit and tax documentation
• Benefits enrollment coordination

Partner with hiring managers to ensure new hires receive proper tools, access, and training.

Conduct virtual or in-person new hire orientations.

Track onboarding metrics and ensure timely completion of all documentation.

Support background checks and pre-employment screenings.

Workers' Compensation Administration

Serve as the primary contact for all workers' compensation claims.

File First Reports of Injury (FROI) in a timely and compliant manner.

Coordinate with insurance carriers, adjusters, and internal leadership.

Track claim progress, medical restrictions, and return-to-work documentation.

Support modified duty and return-to-work programs.

Maintain accurate documentation and update OSHA logs when required.

Collaborate with Safety and Operations to identify trends and reduce incidents.

Employee Support & HR Operations

Act as the first point of contact for employee HR questions.

Provide guidance on policies, benefits, payroll, timekeeping, PTO, and compliance.

Assist leaders with employee relations issues and related documentation.

Maintain accurate employee files in Paylocity.

Support payroll by auditing employee changes and resolving discrepancies.

Ensure compliance with federal, state, and local employment laws.

Assist with performance management processes.

Support employee engagement initiatives and company-wide programs.

Required Skills & Experience

2+ years of HR Coordinator or higher-level HR experience.

Strong experience with Paylocity (onboarding, HRIS, time & labor).

Knowledge of:

• I-9 compliance
• FLSA basics
• OSHA basics
• Workers' compensation processes

Proficiency in Microsoft Word and Excel (pivot tables preferred).

Experience with:

• Leave of absence administration
• Benefits administration
• LMS systems
• HR reporting
• Onboarding processes
• Employee record management

Job Type & Location

This is a Contract position based out of Irvine, CA.

Pay and Benefits

The pay range for this position is $27.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Irvine, CA.

Application Deadline

This position is anticipated to close on Mar 6, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.