HR Administrative Assistant

HR Administrative Assistant

We are seeking a dedicated Human Resources Associate to join our team. The individual will be responsible for executing general HR functions, providing excellent customer service, and supporting various HR and Occupational Health operations.

Responsibilities

Perform customer service functions both in-person and by telephone for employees, applicants, visitors, and department managers.

Process background checks for new employees and notarize Child Protective Services background Searches for specific departments.

Verify I-9 documentation and sort mail for distribution to appropriate employee mailboxes.

Photocopy, fax, scan documents, and perform clerical functions like processing mail and preparing correspondence.

Assist with tracking departmental and company measurements to support strategic goals.

Serve as department notary and assist with department functions as requested.

Prepare paperwork required for new hires and establish personnel files.

Provide new hires with a missing documentation list and send reminders during orientation.

Greet and assist employees in Occupational Health as needed.

Maintain a clean and sanitized reception area and ensure availability of necessary forms.

Obtain and review new hire and employee immunization records and HRA paperwork.

Review COVID Training and RTW Guidelines with new hires and manage clinic flow.

Assist with scheduling appointments and data entry tasks.

Process incoming mail and scan documents into employee folders.

Answer phones and direct calls as needed.

Essential Skills

3+ years of Administrative Assistant experience required.

Proficiency with Microsoft Office, particularly Excel and Microsoft Teams.

Excellent customer service skills.

Attention to detail, accuracy in data entry, and ability to multitask.

Additional Skills & Qualifications

HR support experience or occupational health clinic experience is a plus.

Ability to handle multiple tasks in a dynamic environment.

Work Environment

This position is located at the front desk with working hours from Monday to Friday, 7:30 AM to 4:00 PM. The role involves interacting with a diverse group of people in a fast-paced environment. The company is undergoing restructuring, offering new roles and opportunities for growth.

Job Type & Location

This is a Contract position based out of Chesapeake, VA.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Chesapeake, VA.

Application Deadline

This position is anticipated to close on Mar 27, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.