Events And Tickets Operations Manager

Events And Ticket Operations Manager

General Purpose: This position is responsible for the strategic development, planning, management, and execution of internal and external firm events for the Seattle office. The Events and Ticket Operations Manager will ensure that all meetings, events, and conferences reflect the firm’s brand, meet business objectives, and deliver a positive and memorable experience for participants. The role also manages the firm’s corporate ticketing program, including the relationship with the vendor, and oversees the purchase and allocation of sports and concert tickets used for client development. As part of the team of business professionals at Perkins Coie LLP, this position is responsible for promoting and maintaining the goodwill and reputation of the firm. In this capacity, the Events and Ticket Operations Manager is expected to maintain the highest level of professional conduct and confidentiality.

Essential Functions:

• Lead the strategic planning, logistics, and evaluation of office meetings and events, ensuring alignment with business goals and measurement of return on investment (ROI).
• Oversee all aspects of event project management, including defining roles and responsibilities, establishing timelines, managing budgets, and conducting post-event evaluations.
• Coordinate comprehensive event logistics such as venue selection, catering, transportation, audiovisual requirements, entertainment, signage, shipping, and promotional materials.
• Research venues and vendors and negotiate contracts to secure favorable terms and value for the firm.
• Develop event themes, timelines, budgets, and creative elements to enhance participant engagement.
• Manage invitations, RSVPs, and attendee tracking using Concep, CRM, and other registration platforms.
• Capture and analyze ROI data and manage budget versus actual spend reporting.
• Process expense reports accurately and in a timely manner.
• Administer event ticket distribution and tracking.
• Collaborate with Seattle office committees, including Diversity, Inclusion & Opportunity, Community Service, and Happiness committees, to assist with related events and initiatives.
• Build and maintain strong relationships with vendors and external partners, ensuring high-quality service and cost efficiency.
• Provide onsite event support as needed, including evening and weekend hours as well as travel when required.
• Serve as the primary liaison with the firm’s corporate ticket management vendor, ensuring timely communication and smooth coordination of ticket allocations and usage.
• Collaborate with firm and office leadership to identify ticket purchase opportunities that align with client development strategies and manage ticket purchases on behalf of the firm.
• Oversee the firm’s sports and concert ticket inventory, including tracking availability, requests, and usage for client development purposes.
• Ensure compliance with firm policies and client entertainment guidelines when distributing or assigning event tickets.
• Monitor ticket management account activity, reconcile invoices, and track spending to ensure accurate reporting and budget alignment.
• Provide regular reporting and analysis on ticket usage, event attendance, and ROI for client development initiatives.
• Identify opportunities to enhance the effectiveness of the ticket management program, including streamlining processes and improving visibility for stakeholders.
• Maintain a professional demeanor and presentation as a representative of the firm.
• Partner with colleagues across firm departments and offices to support large-scale firm events, tradeshows, and meetings.
• Maintain consistent in-office presence and adhere to firm attendance expectations.
• Perform other duties as assigned.