Engineering Office Coordinator

Engineering Office Coordinator

Location: Omni Tempe Hotel at ASU

Omni Tempe Hotel at ASU amplifies Tempe's revitalized downtown area and brings some of the largest conference and meeting space to the city. The hotel features 330 guest rooms, four dining outlets, a spacious pool deck, retail, and almost 36,000 square feet of indoor and outdoor meeting space along with expansive views of the ASU campus and the Tempe cityscape. We are building an amazing team that focuses on creating incredible guest experiences. Join us and be a part of something special!

Job Description

The Engineering Office Coordinator plays a vital role in supporting the hotel's Engineering (Facilities/Maintenance) Department. This position ensures smooth daily operations through strong administrative, organizational, and communication skills. The ideal candidate will be detail-oriented, service-minded, and comfortable working in a hospitality environment while supporting both the department leadership and cross-functional hotel teams.

Responsibilities

• Follow office workflow procedures to ensure maximum efficiency and accuracy.
• Maintain departmental files, records, and effective filing systems.
• Provide administrative support to Engineering leadership and other departments, including scheduling meetings, redirecting calls, and disseminating correspondence.
• Greet and assist visitors and vendors upon arrival to the Engineering office.
• Monitor departmental expenditures and support office contract management (e.g., service agreements, vendor documentation).
• Perform basic bookkeeping activities, including invoice tracking, coding, and updating accounting systems.
• Track, manage, and order office supplies and inventory to ensure consistent availability.
• Assist in vendor relationship management and coordination of service providers.
• Partner with the Engineering team to support property-wide maintenance initiatives and departmental communications.

Qualifications

• Previous experience as an office coordinator, administrative assistant, or similar role required.
• Hospitality or customer service background preferred.
• Knowledge of basic bookkeeping principles and office management systems/procedures.
• Proficiency in Microsoft Office Suite; experience with hotel systems such as Kronos, Birchstreet, Synergy, and Concur a plus.
• Strong organizational, multitasking, and prioritization skills.
• Excellent communication and interpersonal abilities with a professional demeanor.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Reliable, adaptable, and able to work independently and as part of a team.
• Move, bend, lift, carry, push, pull, and place objects of moderate to heavy weight without assistance. Stand or walk for an extended period or for an entire work shift.
• Responds quickly to sounds. Moves safely over uneven terrain. Identify and respond to dangerous situations. Safely climb ladders while carrying moderate to heavy weight. Wear personal protective equipment when required.

Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the OFCCP's Pay Transparency Nondiscrimination policy statement. If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.