Engineering Administrative Assistant

Omni La Mansion Del Rio Administrative Assistant

The Omni La Mansion del Rio is ideally nestled along the historic Riverwalk among the banks of the Paseo del Rio in downtown San Antonio. It is within easy walking distance of the famous Alamo, El Mercado, La Villita District, Spanish governor's Palace, San Antonio Convention Center and other well-known landmarks.

Omni La Mansion del Rio's associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni La Mansion del Rio may be your perfect match.

Job Description

To ensure all paperwork, projects are processed and completed on a timely basis in the order of established priorities.

Responsibilities

• Fulfill general office duties: typing, filing, phone answering, etc
• Maintain property operation logs, P.O. ledger (Birchstreet), balance ledger to General Ledger at month end, assist in maintaining inventories and ordering supplies, log daily utility readings and complete month end utility accrual
• Coordinate purchases and receiving with in Birchstreet, coordinate with accounting to ensure invoices are accounted for and paid
• Update contract binder, regulatory binder, Certificate of insurance binder and non-regulatory binder monthly
• Coordinate activities of Engineering staff through work assignments in cooperation with other Engineering management staff
• Coordinate meetings with contractors and vendors as requested by management staff
• Assume administrative duties in accordance with changing requirements
• Maintain electrical exhibit service files
• Be familiar with Omni fire alarm procedures and other emergencies

Qualifications

• High school graduate or equivalent preferred
• Must have computer skills, including advanced proficiency in Microsoft Office programs, Internet research, and the ability to quickly learn new software
• Must be a self-starter and able to successfully complete projects with minimal oversight
• Must be comfortable working in a fast-paced environment
• Exceptional organizational skills with the ability to prioritize and multi-task effectively
• Promote and maintain a calm and welcoming atmosphere in the office
• Must be able to work a flexible schedule including day, evening, weekends and holidays
• Must have prior administrative experience