Central Services Clerk - Central Services Administrative Specialist, Senior

Central Services Clerk

This position exists to provide para-professional accounting work for the Central Services section for the Minnesota Department of Agriculture's (MDA) Finance & Budget Division through the application of independent decision making and professional judgment in all assigned areas. The position is responsible for the coordination of mini-pool usage, process and reconcile incoming checks, reconcile and recharge monthly mailroom invoices, sort and deliver mail, packages and supplies daily, process outgoing mail and packages, and create agency purchase orders. The incumbent must maintain Authority for Local Purchase (ALP) certification with Department of Administrations for purchasing up to $25,000. This position provides backup for other accounting functions within the Central Services team as assigned.

Minimum Qualifications

Knowledge of basic accounting sufficient to reconcile differences between invoices, receipts, and purchase orders, and to compile and process records.

Communication and customer service skills sufficient to write, read, and speak effectively with suppliers, internal customers, co-workers, and supervisors including ability to explain policies and procedures to others in a clear and positive manner.

Data entry sufficient to enter text and numbers into spreadsheets, databases, computer systems and applications to maintain accurate, up-to-date account information.

Math skills sufficient to compute totals, averages and percentages of numerical data to check or reconcile data.

Must have a valid driver's license and an acceptable motor vehicle record subject to review.

The ability to celebrate diversity and a strong commitment to a respectful and inclusive work environment.

Preferred Qualifications

Previous experience working in a mailroom.

Typing skills of net 45 wpm or better and ten key speed above 8,000 KPH (Keystrokes per Hour) with at least 98% accuracy (measured on a 3 or more-minute typing test).

Office equipment experience, specifically using a laminator, folding machine and paper cutter. Microsoft Outlook experience.

Ability to review, analyze, and provide solutions to accounting problems.

Organizational skills sufficient to prioritize workload, work independently, and meet statutory and Legislative Audit requirements related to the position.

Experience with writing procedures and reference guides.

Physical Requirements

Standing and walking at a fast pace for long periods of time.

Ability to lift and carry up to 45 pounds.

Additional Requirements

A job offer will be contingent upon successfully passing a background check. It is the policy of the Minnesota Department of Agriculture, as part of its hiring procedures, to conduct background checks on the finalist(s) for positions within the agency. The background check may consist of the following components:

SEMA4 Records Check (applies to current and former state employees only)

Employment Reference Check

Conflict of Interest Review

Driver's license check

Criminal history check

The Minnesota Department of Agriculture will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.