Business Service Coordinator - educational Psychology

Procurement, Purchasing, and Payments

Responsible for department purchasing, procurement, and payments. Serve as the department's procard holder - responsible for making departmental purchases, collecting receipts and supporting documentation. Draft prior approval purchasing paperwork including Purchase Orders, contracts with vendors, etc. Responsible for creating payment vouchers to pay vendors or reimburse UT employees for business expenses.

Travel

Serve as the department's main contact for faculty, student, and visitor travel. Responsible for securing hotel accommodations for official visitors, creating prior approval travel paperwork for visitors, assisting faculty with their Travel Authorization Requests, and answering questions regarding university and department travel policies. Create VE5, VE6, and VP5 travel documents. Ensure that accurate and appropriate receipts and supporting documentation are submitted to the Office of Accounting for reimbursements.

Department Projects

Coordinate support for internal-funded projects to include issuing participant incentives and reconciliations.

Asset Inventory

Maintain departmental equipment inventory database. Conduct annual equipment inventory and prepare reports for submission.

Department Customer Service

Receive deliveries, retrieve mail and open department suites.

Cash Advance

Manage cash advance requests, supporting documentation and reconciliations.

Business Contracts

Assist faculty with submission and track expiration timeline.

Other Duties

Other related duties as assigned.