Business Operations Analyst

Oden Institute Contract Administrator

Serve as the Oden Institute Contract Administrator. Ensure the Business Contracts Office (BCO) has all necessary documentation to issue contracts on behalf of the Institute. Gather and maintain all relevant documentation, communicate with purchaser and vendor to ensure the contract is correct, liaise with the Vice President for Research and BCO offices as questions arise, and ensure payments against contracts are made in a timely manner.

Initiate Purchase Orders (POs) to encumber funds via Point Plus and/or UT Market for a variety of purposes across all Oden accounts. Process Exclusive Acquisition Justifications (EAJs) as needed for POs or contracts. Assist IT staff with purchasing equipment and software.

Process purchase requests, payments, and reimbursements for Oden Institute faculty, staff, and students, in accordance with UT policies and procedures. Coordinate with Accounting Technician to ensure payments and reimbursements are processed in a timely manner.

Using a combination of SmartSheets and MS Office products, maintain accounting records for the CSEM Graduate program, Babuska Forum, Outreach, the Institute main office, and the IT group. Assist in the development of policies regarding accounting operations in the Institute and ensure compliance with federal, state, and University policies. Provide data and answer procedural questions from Oden technical staff, administrative staff and faculty. Assist with on-boarding new staff.

Assist with the management of Oden Institute award and special project accounts including the Moncrief Grand Challenge Award, JCCO Awards, Rising Stars, and others as assigned. Communicate with recipients and sponsors on financial aspects of the award process. Compile data, create, and distribute monthly expense reports for all participants and Institute management using SmartSheets. Monitor and reconcile expenditures on accounts.

Participate in workshops, seminars, and other activities to enhance professional development and to remain current with university, local, state and federal guidelines and regulations. Other duties as assigned.