Administrative Support Supervisor

Job Title: Road and Bridge Personnel Records and Payroll Specialist

JOB SUMMARY: Responsible for the maintenance of personnel files, processing of all necessary personnel records, and the preparation of payroll and accurate timekeeping reports for Road and Bridge and Two Rivers Park employees.

ESSENTIAL JOB FUNCTIONS:

• Reviews the calculation and payment of invoices for maintenance and operations of the Road & Bridge and Two Rivers Park departments; ensures the appropriate accounting of invoices in the departmental budget.
• Completes all status change actions in the Human Resources Information System (HRIS), ensuring the status of all Road and Bridge and Two Rivers Park employees remains current and accurate; makes any corrections as needed.
• Processes all new hire status change actions for new employees hired by the Road and Bridge or Two Rivers Park departments; ensures completion in a timely manner.
• Ensures new hires attend orientation presented by Human Resources; assists with login or technical problems as needed.
• Aids employees with the completion of the HRIS new hire checklist; answers questions or assists with forms as necessary.
• Maintains personnel files on current and former Road and Bridge and Two Rivers Park employees including all appropriate personnel records; maintains confidentiality of all personnel records.
• Ensures the accurate calculation of payroll and overtime; enters time data into the payroll financial system.
• Monitors departmental payroll budget and overtime usage.
• Prepares work time records for Road and Bridge and Two Rivers Park as requested.
• Processes and maintains all sick and vacation time requests for Road and Bridge and Two Rivers Park employees; ensures requested time is available and updates total time as needed.
• Provides training for subordinates, including the use of the HRIS and payroll systems and databases; coordinates training for departmental staff.
• Ensures that employees/supervisors complete all appropriate Workers' Compensation, FMLA, LWOP, and military leave request forms, that forms are processed in a timely manner, and forwards as appropriate; assists supervisors as necessary in preparation of forms.
• Processes worker's compensation claims; assists in the coordination of information between Human Resources, the carrier, and the employee.
• Answers questions for employees and supervisors concerning policies and procedures, leave requests, and employee status as requested.
• Completes all vacancy requisitions using the HRIS to request advertisement of vacant positions for Road and Bridge and Two Rivers Park; receives and distributes applications to the appropriate divisional hiring authority.
• Provides information to employees regarding vacation, payroll, holidays, sick leave, FMLA, Workers' Compensation, military leave, etc. as needed.
• Prepares outgoing correspondence to the public, employees, and other County offices.
• Maintains records pertaining to all department pre-employment and random drug and alcohol testing.