Administrative Support Assistant (temporary And P/T)

Administrative Support

This class is the first level in a two level Administrative Support series. Incumbents are responsible for providing routine office support, assisting the public in person and over the phone, preparing a variety of correspondence and reports, processing accounts payables and/or receivables, preparing meeting minutes, purchasing office supplies, maintaining records, conducting routine research, and scheduling and coordinating meetings and/or special events.

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the department.

Responds to inquiries and requests for information from staff and/or from the general public. Researches and retrieves information and/or documents and provides responses to customers.

Receives and/or processes documents. Maintains and updates records, files, indexes and other documentation. Provides records management according to records retention procedures.

Provides administrative support of assigned area by attending meetings, gathering information, and preparing correspondence, meeting agendas, information packets, meeting minutes, public notices, maps and/or other related materials.

Maintains calendars, schedules meetings, coordinates meeting spaces, and makes travel arrangements.

Processes accounts payable, receivable, and/or purchase order documents. Maintains and requests replacement of supply inventory.

Updates and administers website information related to assigned area; processes advertising, posting of public information, and other related activities.

Performs other duties of a similar nature and level as assigned.

High School Diploma or GED and 3 years of office or customer service experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

State of Alaska Drivers License.

EEO Employer