Administrative Services Assistant (office Automation)

Administrative Support Specialist

If selected, the incumbent of this position provides a variety of administrative support functions in the areas of acquisition of goods and services, facilities, supply inventories, building and equipment maintenance, mail management, and information receptionist. Typical work assignments will include:

• Providing clerical support by answering multi-line telephone systems, greeting and escorting visitors, sorting and distributing mail.
• Producing a variety of documents utilizing word processing software functions, working from handwritten drafts, edited copies, or electronic files.
• Maintaining adequate levels of office supplies using judgment regarding availability of supplies and lead time needed for delivery.
• Monitoring service contracts and agreements for office equipment and other materials.
• Ensuring building maintenance and repairs are performed promptly and adequately.
• Purchasing supplies and services to meet the needs of the United States Attorney's Office, Eastern District of Louisiana.
• Serving as the Assistant Property Custodial Officer.
• Processing and evaluating personnel security pre-employment requests for completeness and regulatory compliance.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Qualifications:

GS-5: To be eligible at the GS-5 level, you must have one (1) full year of specialized experience equivalent to the GS-4 level. Specialized experience is defined as experience providing clerical support in an office setting, including managing front desk or general office operations (e.g., answering phones, assisting visitors, and handling mail); reviewing documents for accuracy and assisting with processing forms or requests; maintaining files and records; and utilizing automated software to prepare documents, reports, correspondence, and other related materials.

OR Education: Four years of education above the high school level.

OR Combining Education and Experience: Successfully completed post-high school education may be used to meet the total one year of specialized experience requirement equivalent to the GS-4 grade level.

GS-6: To be eligible at the GS-6 level, you must have at least one year of specialized experience equivalent to the GS-5 level.

GS-7: To be eligible at the GS-7 level, you must have at least one year of specialized experience equivalent to the GS-6 level.

To be qualified, you must @type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.

Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education.

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate.

EEO Statement: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor.