Administrative Assistant Senior, Recreational Services (onsite)

Administrative Assistant Senior, Recreational Services (Onsite)

The Administrative Assistant will provide general administrative, event, and business support to the department of Recreational Services. This position reports to the Director of Recreational Services and supports all staff within the unit.

Responsibilities

Administrative Responsibilities:

Support and assist program manager with membership operations, including membership and locker sales, guest passes, and Mcard printing, as needed.

Assist with submitting and reviewing of temporary employee payroll.

Communicate with campus partners for support needs.

Provide support with onboarding and training temporary employees.

Assist with updating of employee handbook and monitoring employee accountability system.

Provide backup admin support for Student Health & Wellness units.

General office management and additional duties as assigned.

Business Operations:

Regularly review financial statements and accounts for reconciliation.

Request purchase requisitions, assist with travel arrangements, and pay invoices.

Responsible for daily cash deposits and following proper University cash handling protocols and procedures.

Manage sponsorship program and associated invoicing.

Assist in budget preparation and preparing cost estimates for budget recommendation and approval.

Investigate, document, and respond to patron concerns.

Event Support:

Coordinating with vendors for rental and purchase of materials for events and trainings.

Assist with planning and implementation of regular in-service meetings and trainings for hourly staff.

Enter event and facility data into applicable sites and systems; maintain department web page content.

Required Qualifications

High School Diploma or equivalent

Four or more years of relevant administrative support experience related to the responsibilities

Customer service experience

Able to maintain confidentiality in all communications and data handling

Experience with budget and financial transactions

Why Work at U-M Flint?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

Benefits include:

Generous time off

A retirement plan that provides two-for-one matching contributions after 12 months of eligible service, with immediate vesting.

Many choices for comprehensive health insurance.

Life insurance

Long-term disability coverage

Flexible spending accounts for healthcare and dependent care expenses.

Eligibility for benefits is based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility.