Admin Support Specialist - Library
USA Jobs
Administrative Assistant
Job Requirements: Essential Job Functions
Prepares and distributes board packets, takes minutes, and ensures accurate documentation of board-related materials. Assists with event logistics and room coordination for library and community use; serves as lead in meeting room booking system setup and troubleshooting. Coordinates internal communication workflows including correspondence, emails, meeting scheduling, and phone coverage. Responds to patron inquiries and concerns; routes when appropriate Provides general administrative support to library administration and supervisors as able including tracking of library departmental metrics. Coordinates staff onboarding logistics with HR and section supervisors; communicates with HR on documentation regarding employee changes. Orders and maintains inventory of office and supplies. Oversees general administrative tasks including mail distribution, filing, and vendor communication. Maintains records in conjunction with library's records retention custodian. Maintains regular, punctual, and predictable attendance; works overtime as needed. Provides backup support to the Administrative Support Specialist Financials as needed.
Other Job Functions
Supports special projects and staff recognition. Attends occasional evening or weekend meetings or events related to administrative needs.
Other Experience and Qualifications: Considerable experience in progressively responsible administrative work; High school diploma and at least two years of office/clerical experience in a library or other public sector setting preferred.