Administrative Assistant Environmental Services

UPMC Magee-Womens Hospital Is Seeking A Full Time Administrative Assistant – Associate

This position will work daylight hours. Hours are subject to change based on business needs.

Under direct supervision, the Associate Administrative Assistant provides general administrative support to a department or group of professionals. Duties for this position include managing calendars and timekeeping.

Responsibilities:

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Performs routine clerical functions, such as copying, sorting, filing, and typing.
• Assists in researching, drafting, and/or abstracting routine reports.
• Answers, screens, and routes incoming calls and messages.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for a meeting, may take meeting minutes).
• Greets, screens, and directs visitors to an appropriate staff member.

Qualifications:

• High School diploma or equivalent.
• Up to one-year administrative experience preferred.
• Previous scheduling experience preferred.
• Strong phone/overall communication skills are highly preferred.

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran.