Academic Support Coordinator (orthopaedic Surgery)

Academic Support Coordinator

UPMC Department of Orthopaedic Surgery is hiring a full-time Academic Support Coordinator to join their team in Oakland. This is a Monday through Friday daylight position with the hours of 8am to 4:30pm, with flexibility. Wednesdays will be an earlier start at 6:45am for weekly conference with some early mornings and evenings as needed for any events.

This role is responsible for assisting with the overall management of an ACGME-accredited residency program.

Purpose: Manage and coordinate administrative support activities of the Residency Program under the general direction of the Program Director. Act as the liaison between System Graduate Medical Education (GME) Office, Program Director and resident.

Responsibilities:

• Assist in coordination and tracking of physician annual mandatory requirements, including: OSHA, Safety Training, HIPAA training, Orientation attendance, Compliance Training, Diversity Training, Conflict of Interest, etc.
• Oversee the department's Medical Staff privileging and credentialing process for all faculty to insure successful and on time completion of required paperwork.
• Demonstrate a positive attitude characterized by professional, caring and respectful behavior towards customers, i.e. patients, physicians, staff and co-workers. Demonstrate the Principles of Service Excellence at all times.
• Perform administrative support for physician credentialing and reappointment of physician staff including, but not limited to: preparation, completion and disbursement of CVO packages, completion of University of Pittsburgh Physicians (UPP) paperwork, insures both faculty candidates and current faculty members' timely response to information requests, insures completion of mandatory forms and packets.
• Assist with appointment and reappointment process.
• Responsible for oversight and maintenance of faculty files (current and former faculty).
• Oversee DEA and PA medical license process.
• Perform administrative support for immigration and visa matters for both Pitt and UPP.
• Responsible for coordination of physician annual malpractice renewal, including updating departmental malpractice spreadsheet, completion, distribution, collection and editing of individual certifications. Ensure 100% compliance for department.

• High school graduate or equivalent.
• 5 years of executive support experience or 5 years of advanced secretarial experience.
• Experience in an academic center or health care environment preferred including credentialing, medical staff office duties and enrollments. Knowledge of spreadsheet software packages is required.
• Excellent oral and written communication skills are required.
• High level of independent judgment and initiative is required.
• Excellent organizational skills.
• Strong interpersonal, organization and communication skills.
• Licensure, Certifications, and Clearances: Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran