Office Operations Coordinator

Office Operations Coordinator

Leading the way in digital mental healthcare, Unobravo stands as a trusted and empathetic ally in people's lives, caring for their mental health and supporting their personal growth. From the very beginning, our daily mission has been to revolutionize society's perception of mental health by breaking down the stigma surrounding it.

At the core of Unobravo's success is our exceptional team, committed to providing accessible, high-level care anytime, anywhere. With more than 4.5 million therapy sessions, we have positively impacted countless lives, promoting psychological well-being and helping individuals overcome life's challenges.

To take our company to the next level, we are currently looking for an Office Operations Coordinator, reporting to the CEO's executive assistant: this position is an opportunity to shape innovation in the mental health industry, leading our solutions to make a global impact. We seek someone hungry to break barriers, fuel our global expansion, and transform the way we address mental health challenges in the world of work.

The Role

We are looking for a dynamic and resourceful problem-solver for a key role that goes beyond standard office tasks. You will be the operational mind behind the scenes, ensuring our work environment is not only functional but also a place of growth, collaboration, and well-being for everyone.

This position is a unique opportunity for an ambitious and sharp individual, ready to make an impact and shape their professional path within our company. Frequent presence at our Milan office is required. You will be responsible for:

• Strategic office management: you will handle the day-to-day operations that keep the office efficient and welcoming, from managing supplies to liaising with suppliers and optimizing key processes to improve overall organization.
• Communication and event hub: you will help the HR team with company communication flows, both internal and external, while also using your creativity to help in the organization of events and initiatives that strengthen our team spirit and foster a sense of belonging.
• Administrative & document management: you will be responsible for handling critical administrative and documentation aspects, including managing official signatures and correspondence.
• Leadership support: with guidance from your manager, you will begin by providing organizational support for travel and meetings. This will give you the opportunity to gain visibility and trust, allowing you to gradually evolve into a fundamental point of reference for our leadership team and take on an increasingly central role in ensuring flawless execution.

You Will Be The Perfect Fit If You Have:

• Proven experience: 2-3 years of experience in a similar role (e.g., Office Management, Administrative Assistant, or similar).
• Adaptability & Proactivity: you are a quick-thinker who thrives in a fast-paced and rapidly changing environment. You are able to anticipate needs, spot opportunities, and take initiative.
• Reliability & Precision: you are highly organized, detail-oriented, and reliable, with a proven ability to manage multiple tasks and deadlines effectively.
• Good communication & interpersonal skills: you are a collaborative team player with excellent communication skills, comfortable interacting with stakeholders at all levels.
• Problem-solving & Autonomy: you are a resourceful problem-solver, capable of working independently while also being flexible and open to new ways of working.

What We Offer:

Discounts on Psychotherapy Sessions (Italian, Spanish and French employees only)

Your mental health is a top priority at Unobravo. Enjoy employee discounts through the Unobravo app to get the support you need.

Team Building and Epic Events

Get ready for extraordinary adventures! Dive into thrilling team-building activities and attend our fabulous corporate events and nationwide aperitivo parties that will keep you buzzing with excitement!

Learn a language

Make your way through our language training courses. Improve on your existing language skills, or start learning something completely new!

Birthday Off

Take the time to celebrate with an extra day off during the month of your birthday.

New Parenthood Perks

Following the arrival of your little one, we contribute 500 Euros to our welfare platform, plus gain access to exclusive online seminars on infant sleep

Are you ready to make a difference with us? We understand that many people, for different reasons, may need additional support to apply or to participate fairly in our interview process. If you require additional accommodation, whatever it may be, to make the process more accessible, please indicate this in the last question of the application form. We will do everything we can to ensure you have a fair and smooth application process.