HR Coordinator

HR Coordinator

Creates and maintains human resources (HR) records, coordinates logistics for one or many HR functions, disseminates HR communications, and processes various HR specific transactions to ensure compliance with established rules and regulations.

• Creates and maintains various HR specific reports, databases, and/or records to ensure compliance with established policies, procedures, and legal rules and regulations.
• Enters, reviews, and processes HR transactions according to established policies and procedures.
• Schedules logistics and secures resources for recruitment processes, onboarding activities, payroll functions, and/or other HR related activities.

• Serves as a point of contact to employees, managers, and internal and external stakeholders. Responds to inquiries and escalates more complex issues to the appropriate authorities.
• Audits and tracks compliance for various HR functions such as performance evaluations, onboarding, off boarding, criminal background checks, and credentialing.
• Assists with the dissemination of HR related communications to various audiences under the direction of leadership.
• Serves as a subject matter expert and liaison to UWL management on recruitment best practices and disseminates applicable policies and procedures.
• Processes lifecycle recruitment transactions in various systems to ensure accurate and timely entry of necessary information as required by established rules and regulations.
• Assists with gathering supporting documentation for UWL Sponsored Foreign National Faculty.
• Act as a backup for the Front Desk Assistant when unable to cover (i.e., sick leave, vacation day, lunch breaks).

UW-La Crosse does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 608-785-8013.

Department: Human Resources

Compensation: $42,800 / year

Required Qualifications:

• High School diploma or equivalent. The diploma requirement may be substituted for at least two years of full-time relevant professional experience.
• At least one year of office/clerical work experience.
• Demonstrated exceptional customer service skills.
• Demonstrated ability to communicate clearly, respectfully, and effectively in face-to-face, oral, written, and electronic forms.
• Demonstrated ability to use discretion and good judgment regarding confidential information.
• Demonstrated ability to interpret and apply complex policies and procedures.
• Excellent organizational, time management, and multi-tasking skills with an attention to detail despite frequent interruptions.
• Demonstrated experience in the use of software including Microsoft Office Suite, email, and electronic calendars or similar software.

Preferred Qualifications:

• Office management experience.
• Experience working in a human resources office or function.
• Demonstrated ability to work independently and collaboratively.
• Demonstrated ability to interpret and apply complex policies and procedures.
• Knowledge of state human resources statutes, rules, procedures and practices.
• Experience working in higher education or public sector organizations.
• Experience working in Human Resources Systems, specifically Workday.

How to Apply:

Please provide Cover letter and resume

Contact Information: Julia Getchell jgetchell@uwlax.edu

Special Notes:

Application deadlines TO ENSURE CONSIDERATION: Priority consideration is given to those candidates who apply by the listed 'First Review Date'. Applications received after that date may be considered at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Confidentiality of Applicant Materials UWL is a state agency and subject to Wisconsin's Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of 'final candidates' and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Annual Security and Fire Safety Report (Clery Act) For the UWL Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://www.uwlax.edu/police/annual-security-report/ or contact the University Police Department at 608.785.9000.

Information About Your Benefits Your benefits add an additional 40%+ to the overall financial package from the university. Highlights include:

• paid vacation for 12-month positions.
• excellent flexible health insurance with low co-pays and good coverage.
• paid holidays and sick days after 5 years of employment, you become vested in our retirement system which ensures income post-career.

Benefits at UWL are highly competitive with local industry and some of the strongest in state and nation. Benefit eligibility is determined at the point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.

EEO Statement Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.