Department Assistant - Marketing And Finance And Business Law

Department Assistant - Marketing and Finance and Business Law

This position supports the chairs of the Marketing and Finance & Business Law Departments at the College of Business and Economics. This position also provides office management support to faculty in both departments. The incumbent is responsible for organizing and managing secretarial workflow and providing program assistance. The position maintains records and assists in the effective operation of the departments.

The incumbent is responsible for maintaining the department's budgets and student records. This position supervises student workers and responds to inquiries from the departments, students, and other correspondents.

The incumbent supports both Marketing and Finance & Business Law equally. However, some of the tasks listed below may be completed for one chair or department and not the other. The department chairs will work together to set performance expectations. Work hours are Monday through Friday, 7:45 a.m. - 4:30 p.m.

Key Job Responsibilities:

• Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations
• Coordinates projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements
• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures
• Serves as a primary point of contact for the department
• May provide operational guidance and training on day-to-day activities of student workers and program staff
• Monitors the department, unit or program budget and expenses, and may assist in the development of program budget and projections

Compensation:

Well-qualified candidates can expect a starting hourly wage within a range of $20/hr – $21/hr.

UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure.

Required Qualifications:

• High school diploma
• 1+ year of experience providing administrative support or an Associate's degree
• Proficiency in Microsoft Office products (Word, Excel, Outlook, PowerPoint)
• Proficiency in Google Drive productivity tools (Docs, Sheets, Slides)
• Excellent communications skills, both verbal and written
• Ability to understand currently available and evolving technologies commonly used by university ADAs

Preferred Qualifications:

• Previous experience with budgets
• Ability to organize and execute events
• Demonstrated experience in a higher education setting
• A working knowledge of UW-System and UW-Whitewater policies and procedures

Knowledge, Skills and Abilities:

• Ability to work independently and as part of a team.
• Ability to exercise sound judgment and discretion under various complex rules and practices.
• Ability to work collaboratively with diverse constituents: faculty, administration, students, staff, parents, and alums.
• Knowledge of computer operating systems and standard computer applications, including word processing, spreadsheet, database, presentation, and digital media programs.
• Knowledge of budget processes.
• Excellent interpersonal, oral, and written communication skills.
• Ability to train and supervise student employees.
• Excellent customer service skills
• Ability to interact respectfully with people with diverse socioeconomic, cultural and ethnic backgrounds
• Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills

How to Apply:

Applications received by September 21, 2025 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

Only complete application packages will be considered. This includes online submission of the following documents:

• Cover Letter
• Resume
• Name and contact information for three professional references

Contact Information:

For questions regarding this position, please contact:

Andrew Dahl

Department Chair, Marketing

262-472-6950

DahlAJ18@uww.edu

Campus Information:

UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university's 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs — online and in person — from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university's arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities — a priority mission since the 1970s.

UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin's Park Place.

Organization Information:

The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin. Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a). Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked. The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills. For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

Conditions of Appointment:

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.

EEO Statement:

Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.