Legal Operations & Project Officer

Legal Operations & Project Officer

Job no: 533909

Work type: Full Time

Location: Sydney, NSW

Categories: Legal

Employment Type: Full Time, Continuing position.

Remuneration: Broadband Level 6/7: From $103,866 plus 17% superannuation and leave loading.

Location: Kensington, NSW

About the Role

The Legal Operations & Project Officer plays a key role in supporting the Legal & Compliance team by providing high quality administrative and operational assistance. The role is fundamental to the effective delivery of legal services across the University, acting as a central point of contact within the team for internal and external stakeholders.

With a focus on efficiency and attention to detail, the role supports the team with day-to-day administrative functions. In particular, it is responsible for managing the legal intake process and the corresponding matter management system. The role also supports the Head of Operations with business improvement initiatives.

The role reports to the Head of Operations and will work collaboratively with the Administrative Assistant as well as other key colleagues within the University.

Key Responsibilities Include:

• Provide strong administrative support to the Legal & Compliance team.
• Coordinate and support relevant business improvement activities and projects.
• Develop and maintain detailed filing systems, spreadsheets, databases and conduct relevant training.
• Managing enquiries from internal and external stakeholders through the Legal & Compliance inbox and initiating matters in the matter management system.
• Undertake financial administrative tasks for the Legal & Compliance team.
• Develop and maintain a collaborative and highly effective working relationship with Legal & Compliance team members and other colleagues.

Skills and Experience Required Include:

• Relevant qualifications with subsequent relevant experience or equivalent level of knowledge gained through any other combination of education, training and/or experience.
• Demonstrated administrative experience in a tertiary institution or similar environment; preferably complemented by previous experience in a legal secretarial or paralegal role and familiarity with legal processes and procedures.
• Strong communication, client service and interpersonal skills to enable professional interaction with a range of people, including internal clients and representatives from other organisations.
• Demonstrated personal integrity and professional commitment, and the ability to deal with confidential matters with discretion.
• Demonstrated ability to work effectively autonomously and as part of a team on multiple tasks, meet deadlines, manage time and ensure targeted outcomes.
• High proficiency of computer literacy, working with a range of computer systems and applications, including Microsoft Office 365 suite including Teams, One Drive, Excel, Word, PowerPoint, One Note, SharePoint and Outlook and once recruited, with using UNSW's enterprise systems.
• Willingness to learn and adopt new technologies, such as workflow and automation systems, contract management systems, document management systems and matter management systems.
• Demonstrated experience and ability in drafting correspondence, simple legal documents, presentations and similar material.

For further details on role responsibilities and skills & experience required (including the additional requirements for Level 7), refer to the position description found under the position listing on Jobs@UNSW.

How to Apply: Submit your CV & cover letter detailing your interest and suitability for the job (as per the skills & experience bullet points in the position description) before Thursday 28 August by 11:55pm.

Please note: Sponsorship is not available for this role, valid Australian working rights are required on application.

UNSW Benefits and Culture: People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world. Our benefits include:

• Flexible Working Options (work from home, flexible hours etc)
• Additional 3 days leave during December festive period.
• Career development opportunities
• Up to 50% discount on UNSW courses
• Flexible 17% Superannuation contributions, additional leave-loading payments and salary sacrifice.
• Discounts and entitlements (retail, education, fitness passport)

Job Queries Contact: Tai James, Talent Acquisition Consultant

E: tai.james@unsw.edu.au (applications to the address cannot be accepted, please apply online)

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.