Administration Support Coordinator

Administration Support Coordinator

Administration Support Coordinator, UNSW Canberra

Employment Type: Full-time (35 hours per week) Duration: Continuing

Remuneration: Broadband 4/5, level 4 from $81,335, level 5 from $88,717 plus 17% super Location : UNSW Canberra, ADFA Campus

About UNSW Canberra University of New South Wales (UNSW) in Canberra has multiple locations in the Nation's Capital. UNSW Canberra distinguishes itself from other institutions by its commitment to being thoughtful, practical, and purposeful in all endeavours. This combined approach is integral to the university's impact and contributes to its recognition as one of the top 20 universities globally, as well as a proud member of Australia's esteemed Group of Eight. Choosing a career at UNSW means embracing an environment where thriving, facing challenges, and engaging in meaningful work are not just encouraged but integral to the university experience. If you seek a career where you can excel and contribute meaningfully, you've found the right place.

At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.

Why Your Role Matters: This is a varied and involved role within our School of Systems & Computing. You will provide administrative support to the school to ensure effective delivery of the teaching and research activities. The Administrative Support Coordinator reports to the School Manager and plays a key role in the establishment, maintenance and improvement of school systems and processes. Working as part of a busy team, you will contribute to new initiatives and promote productive working relationships with Faculty and University colleagues, Defence and industry stakeholders, visitors, and students.

Accountabilities:

The accountabilities cover a wide range of administrative tasks, facilitation, organisation, stakeholder engagement, projects and events. You will need to be a team player with a keen eye for detail with excellent communication and collaboration skills.

Who You Are (skills and experience):

At level 4:

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training, and experience.
• Sound organisational skills including ability to prioritise tasks and duties.
• Demonstrated ability to work effectively within and across teams.
• Attention to detail and ability to provide effective customer service and support to clients at all levels.
• Ability to produce accurate, timely and well-presented information that meets requirements.
• Proficient level of computer literacy with advanced skills in Microsoft Office applications including word processing, SharePoint, spreadsheets, databases, internet, email and online systems.

At level 5 (in addition to level 4 above):

• Relevant administrative experience, including the ability to consult and liaise with colleagues, and internal and external stakeholders on complex operational queries.
• Excellent communication skills including the ability to consult on both technical and nontechnical levels with a diverse audience.
• Demonstrated ability to establish priorities and manage moderately complex tasks with strong attention to detail and a high level of accuracy.
• Demonstrated ability to contribute to, initiate and establish new procedures, guidelines and processes both independently and as a part of a team, escalating issues when necessary.
• Demonstrated experience supporting and contributing to projects and initiatives.

Benefits and Culture: UNSW is committed to helping staff balance work-life responsibilities, by providing access to high-quality services, facilities, and flexible work and leave arrangements.

• Flexible working options (work from home, flexible hours etc)
• Additional three days leave during December festive period
• Career development opportunities
• Up to 50% discount on UNSW courses
• Flexible 17% superannuation contributions, additional leave-loading payments and salary sacrifice
• Free gym access
• UNSW-wide strategy to focus on Healthy Body, Healthy Mind, Healthy Places and Healthy Culture.

Eligibility: The successful candidate will be required to undertake pre-employment checks prior to commencement in this role. The checks that will be undertaken are listed in the Position Description. You will not be required to provide any further documentation or information regarding the checks until directly requested by UNSW.

Visa sponsorship is not available for this position. Candidates must hold full rights to work in Australia to be considered for this position.

The University reserves the right not to proceed with any appointment.

How to Apply:

Make each day matter with a meaningful career at UNSW. Submit your application online before Thursday 9 October 2025 at 11:30pm, including your CV and a 1–2-page cover letter addressing the required skills and experience outlined in the position description.

Get in Touch:

For role-related queries please contact: Sherry Gao – School Manager, School of Systems & Computing sherry.gao@unsw.edu.au

For recruitment process related queries please contact: Holly Whale – Talent Acquisition Consultant h.whale@unsw.edu.au

Applications cannot be accepted if sent directly to the contact listed.

Find out more about the lifestyle and benefits when working with UNSW.

For further information about UNSW Canberra, please visit: UNSW Canberra

For further information on living in Canberra, please visit: Living in Canberra

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.