Optimal Aging Initiative (OAI) Admin Services Coordinator

Administrative And Communications Coordinator

The Barbara and Richard Csomay Center for Gerontological Excellence (Csomay Center) at the College of Nursing is seeking an Administrative and Communications Coordinator 70 – 100% time for the Optimal Aging Initiative (OAI). Position is specified term through June 30, 2026, with the potential for extension pending funding availability. The University of Iowa offers a competitive, comprehensive benefits package for employees 50% FTE and above.

This role serves the Optimal Aging Initiative by providing a wide range of operational, administrative, and communications support duties. This position requires an individual who is self-directed and is able to develop and maintain positive working relationships.

About the College of Nursing

With renowned faculty, advanced clinical experiences and a tradition of innovative leadership, the University of Iowa College of Nursing is consistently ranked as one of the best nursing programs in the nation. The college has received national recognition by U.S. News & World Report, ranking the BSN program #4 as well as six of its graduate programs in the top 25 in the nation (in comparison to all public and private schools). Established in 1898, the College of Nursing has a rich history of preparing nurses to achieve excellence in clinical practice, research, and leading systems of health care.

About the Csomay Center

The Barbara and Richard Csomay Center for Gerontological Excellence at the University of Iowa, housed in the College of Nursing, is an interdisciplinary center dedicated to advancing innovations in research, education, and practice to promote optimal aging and quality of life in all older adults and their caregivers. Beyond its core mission, the Center serves as a vital resource hub, fostering connections among its members and the broader community. Whether linking individuals to community resources, facilitating partnerships between organizations, or connecting external stakeholders to University resources, the Csomay Center is dedicated to building a robust network of support and collaboration.

Key Areas of Responsibility

• Serve as a resource for Center members, including students, faculty, staff, and the public interested in the OAI and the Csomay Center.
• Coordinate and schedule OAI meetings, arranging meeting space and virtual links.
• Prepare meeting agendas and compose and disseminate meeting minutes as needed.
• Provide administrative support for faculty members related to OAI activities.
• Assist with the planning, organizing, and execution of OAI events.
• Provide administrative support for the OAI.
• Perform other duties as assigned by the Outreach, Education and Programming Coordinator and/or Center Director.
• Serve as student advisor/supervisor for undergraduate intern experiences ensuring student receives quality experiential learning and engagement with Csomay members, partners and community organizations that serve older adults.
• Plan, implement, analyze and provide summary of results relating to data collection regarding OAI programming.

Financial Responsibility

• Initiate purchasing requests in university systems as requested.
• Ensure OAI invoices are processed, reconciled, and billed accurately and in a timely manner.
• Participate in and adhere to cash handling controls according to university policies and procedures.
• Review the budget each month to ensure proper spending and balanced accounts.

Information Management

• Serve as the primary contact for OAI scheduling, maintain calendars, and support responding to routine inquiries, tasks, and procedures.
• Identify, create, review, and circulate relevant information to CON faculty, staff, and Center members.
• Evaluate requests and exercise discretion and judgment in providing confidential information to appropriate parties.
• Exercise discretion and judgment in interpreting UI policy and procedure, seeking clarification from the supervisor as appropriate.
• Work in partnership with the Outreach, Education and Programming Coordinator to create and maintain a listserv and/or a CRM (SalesForce) of OAI contacts for marketing and communication purposes.

Communications & Marketing

• Help plan, promote, and implement OAI programs.
• Compose and edit OAI correspondence.
• Circulate appropriate information relevant to the OAI.
• Maintain effective working relationships with faculty, staff, students, and the public.
• Work with Csomay Center Administration and Communications Coordinator to maintain OAI social media strategy and content creation.
• Develop OAI marketing materials such as brochures, flyers, and posters for distribution and maintain marketing material supplies, i.e.: shirts and other promotional items.
• Set up outreach meetings with community members, donors, and other stakeholders as directed by Outreach, Education and Programming Coordinator.
• Travel for purposes of any necessary events to enrich the Csomay Center or the OAI.

Required Qualifications

• Bachelor's degree or an equivalent combination of education and experience.
• Typically, six months or more of professional administrative or office experience including working in a public contact setting which includes in­ person, email, and phone contact.
• Typically, six months or more of experience in marketing and communications.
• Proficiency in Microsoft Office, including Excel, PowerPoint, Word, and Outlook.
• Strong attention to detail.
• Ability to work independently, and to set and execute work priorities.
• Strong written and verbal communication skills, and interpersonal skills; demonstrated by the ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through appropriate communication methods and behaviors to provide excellent customer service and maintain working relationships.
• Ability to balance multiple competing priorities.

Desired Qualifications

• Demonstrated experience using Adobe products and Canva.
• Working knowledge of email marketing software, such as Constant Contact.
• Working knowledge of Microsoft Teams.
• Experience in website development and maintenance, using content management systems (e.g., Drupal, Wordpress) to develop and to write and edit content for websites.
• Working knowledge of issues and challenges experienced by older people in the US and their family caregivers.

Application Details: In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission:

• Resume
• Cover Letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. For questions, contact Josh Gulick at joshua-gulick@uiowa.edu.

Benefits Highlights: Regular salaried position. Pay Level 2B. Located in Iowa City, Iowa. Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans. For more information about Why Iowa? Click here.

About Iowa: Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution.