Admissions & Enrollment Services Coordinator

Recruitment And Admissions Specialist

This position supports the University of Iowa's College of Nursing recruitment and admission initiatives for the BSN (pre-licensure) and as needed, graduate (MSN, DNP, & PhD) programs. Responsibilities will require occasional time outside of the 8:00 am – 5:00 pm workday to support recruitment initiatives and other events which may include overnight travel. This is a campus-based position with very limited travel.

Key Areas of Responsibility

• Recruit Students: Promote the University to the Public
• Serve as one of the professional staff to support the College of Nursing's Admissions Visitor's Center and Hawkeye Visit Days for the BSN (Pre-Licensure) program. Facilitate in-person and virtual information sessions for all programs as needed.
• Plan and implement training for staff, students, faculty, alums, and volunteers involved in recruitment programs and services.
• Respond to inquiries in a timely, thoughtful, and respectful manner to prospective students who inquire about College of Nursing and advise them regarding the application requirements and process.
• Consult with and explain admission policies and procedures to secondary schools, community colleges, and other educational institutions and external organizations. Coordinate with the admissions team initiatives with campus and external partners.
• Serve as a liaison and maintain effective working relationships with public and private agencies, program participants, and other University of Iowa units as well as faculty, staff, and students for the respective programs.
• Counsel students who have not earned admissions regarding reasonable and timely options. Manage, plan, and implement admission process with the admission team working with respective faculty selection committees. Set up faculty evaluation system for use during application review and interview processes.
• Facilitate admissions processes to include but not limited to creating and managing admissions logs, contacting/advising applicants regarding their application, and maintaining connections throughout the admission process.
• Assist with transcript evaluation for graduate programs (MSN, DNP, PhD).
• Coordinate admissions activities for the BSN (pre-licensure) program and assist as needed with graduate programs including gathering and synthesizing data, facilitating communication about admissions to deans and directors, maintaining comprehensive knowledge of tracking requirements, and assuring that program details move seamlessly to enrollment management systems.
• Collect, enter, download, and analyze application and enrollment data. Create and maintain databases, tables, and spreadsheets to facilitate reports and communications.
• Disseminate letters of admission for graduate students (MSN, DNP, and PhD) and coordinate with the University's Admissions office for BSN (pre-licensure) decision letters.
• Evaluate requests and exercise discretion and judgment in providing confidential information to appropriate parties.

Student Transition Services and Enrollment Management

• Recommend revisions to policies and procedures related to recruitment and admissions
• Evaluate and review policies, identify challenges, and propose suggestions to improve existing policies.
• Update and incorporate policy and procedure changes into internal and external documents such as the College of Nursing website, printed materials, and handbooks.
• Support data collection and reporting throughout the admission process.
• Work with campus partners to assess transition programs and services for new students.
• Support orientation programming/events for College of Nursing degree programs.

Systems Support and Development; Data Analysis, Research and Reporting

• Support development and revision of print and digital recruiting information in conjunction with Felton Student Success Center recruitment and admissions team and the College of Nursing's Office of Communication and Marketing. Prepare and provide admission data for reports such as accreditation, internal reviews, and application reports. Ensure program webpages are reviewed and updated as needed.

Budget Oversight and Management

• Assist with budget planning as needed and conduct research related to recruitment initiatives including travel, recruitment materials, and visibility efforts.
• Maintain a Procurement card according to University of Iowa policies and procedures.

Operational Support and Management

• Develop documentation on recruitment and admission policies, procedures, and processing/evaluation.
• Serve as a liaison to program committees such as college forums and councils.
• Create meeting agendas as well as compose and disseminate committee meeting minutes as needed.
• Provide back-up reception support for the Felton Student Success Center.

Information Management

• Collaborate with staff in College of Nursing Marketing and Communications team and Information Technology to facilitate movement of student information and updates to the website and other relevant resources.
• Initiate requests for marketing materials in support of program operations.

About the College of Nursing

With renowned faculty, advanced clinical experiences and a tradition of innovative leadership, the University of Iowa College of Nursing is consistently ranked as one of the best nursing programs in the nation. The college has received national recognition by U.S. News & World Report, ranking the BSN program #8 as well as four of its graduate programs in the top 10 in the nation (in comparison to all public and private schools). Established in 1898, the College of Nursing has a rich history of preparing nurses to achieve excellence in clinical practice, research, and leading systems of health care.

Required Qualifications:

• Bachelor's degree or an equivalent combination of education and experience is required.
• Typically, one year or more experience in program management or secondary education or higher education.
• Strong written and verbal communication skills, and interpersonal skills; demonstrated by the ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through appropriate communication methods and behaviors to provide excellent customer service and maintain working relationships.
• Experience with developing and leading presentations.
• Demonstrated ability to work independently and as a team member to accomplish goals.
• Working knowledge and ability to use tools such as Microsoft Office suite (Outlook, Word, Excel, PowerPoint) and internet search tools.
• Strong attention to detail and the ability to meet tight deadlines.
• Valid drivers' license and ability to meet and maintain UI Fleet Safety Standards

Desired Qualifications:

• Master's degree or an equivalent combination of education and experience.
• Prior experience in recruitment and admission for health professions programs of study.
• Knowledge of University of Iowa policies and procedures.
• Experience working in an academic institution.
• Experience with coordinating and organizing events.

Application Details:

• In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission:
• Resume
• Cover Letter

Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. For questions, contact Josh Gulick at joshua-gulick@uiowa.edu.

Benefits Highlights:

Regular salaried position. Pay Level 4A. Located in Iowa City, Iowa. Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans. For more information about Why Iowa? Click here.

About Iowa:

Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution.