Human Resource Associate I - Chancellor/provost Business Services Center

Human Resources Assistant

This position provides support to the human resources and search activities to units supported by the Chancellor/Provost Business Services Center.

Duties & Responsibilities:

• Ensure timely delivery of HR processing including but not limited to the entire search/hiring process, leave requests, processing new-hires, separations, etc. and assist with creating a streamlined workflow for units supported by CP-BSC.
• Ensure all steps of the search process are documented, tracked, and completed in a timely manner and appropriate documentation is made available in the systems where required.
• Serve as a resource for questions from applicants, search firms, other units, and administrative representatives regarding searches. Using judgment and discretion provide information or refer to the Director.
• Facilitate employee-focused onboarding for new hires and exit strategies for units served, including I-9 processing, coordinating onboarding programs with units, conducting exit interviews, etc.
• Process and monitor payroll adjustments, ANAs and labor redistributions for all employee groups.
• Serve as a back-up approver for/approve bi-weekly staff payroll. Initiate transfers and corrections as needed. Troubleshoot time sheet entry/approval issues. Liaise with Payroll Dept when necessary.
• Troubleshoot time sheet entry/approval issues for multiple units that are outside the units our office supports. Assist with referrals from the payroll and other campus units.
• Assist with required campus and university HR trainings and reporting, i.e. Ethics Training, Conflict of Commitment and Interest, Report of Non-University Activity, etc.
• Communicate leave practices and policies and ensure compliance throughout the units served by CP-BSC. Consult with supervisors and employees regarding personnel issues, utilizing campus resources when necessary.
• Provide a high level of customer support and maintain a wide knowledge base of Human Resource systems, providing written and verbal responses to campus units and constituents. Independently field questions from employees and supervisors on HR and Payroll matters. Uses discretion in escalating necessary questions to the Director.
• Stay informed of UIC policy and procedures, acting as a resource for units and communicating changes to ensure compliance. Develop knowledge of all provisions, laws, and policies of hiring practices (including attending HR meetings/trainings and disseminating as needed).
• Assist in the development and continual improvement of procedures, templates and training materials used in HR transaction processing to drive efficient operations within the service center.
• Perform other related duties and work as assigned.

Minimum Qualifications Required:

1. Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
2. Two (2) years (24 months) of work experience performing professional-level human resources duties.

Preferred Qualifications:

• Experience using Human Resources applications such as the HR Front End, PARIS, Tracker I-9 and/or the AVSL system.
• Extensive knowledge of university and campus policies as they relate to hiring, I-9s, international work regulations, complex academic appointments, and other general employment activities to ensure that all related guidelines and procedures are administered appropriately and accurately.
• The incumbent must be able to work independently and use independent judgment on tasks and use discretion to know when an issue should be escalated, or additional input should be sought.
• This position requires a high level of professionalism and understanding of campus affairs necessary to properly interact with high level administrative and academic officials.
• This position must cope with the pressure situation of completing work under strict deadlines with confidentiality and accuracy.
• The incumbent will be required to have the ability to prioritize assignments and duties to meet specific deadlines and must complete duties in a highly professional manner.
• The person in this position must have the flexibility to multi-task, oftentimes with frequent interruptions.
• This position requires proficiency with standard office applications such as Word, Excel, and Outlook.
• Ability to work with a variety of personalities and management styles.
• Above-average organizational skills, initiative, discretion, discernment, communication skills, both oral and written and interpersonal communication skills are all necessary for success.
• This position requires a high level of confidentiality due to the sensitive nature of materials generated and received related to search processes, application materials considered confidential by both internal and external candidates, salary requirements, etc.

To apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation