Senior Assistant Director, Faculty Support

Senior Assistant Director

The Senior Assistant Director leads two team members who manage workshops, seminars, recruiting activities, and provide general faculty support. The Senior Assistant Director is responsible for all logistics related to the Behavioral Economics Workshop. The Senior Assistant Director also works closely with a diverse group of 4-5 faculty to further the faculty mission of teaching and research. The Senior Assistant Director must understand and anticipate faculty needs, understand faculty culture, and deliver effective solutions to individual faculty, research assistants, and other members of the community. Must participate in professional meetings to discuss research and academic goals and implementation strategies. Strong analytical and administrative skills are used to maintain relations with faculty, and are a high priority in supporting and collaborating with faculty, faculty support staff, PhD students, and university visitors. High levels of initiative, creativity, and enthusiasm are keys to success.

Responsibilities include:

• Leading the activities of the Event Managers. Hires, onboards, trains, and provides guidance and mentorship to two team members, ensuring they execute workshops, seminars, and recruiting activities seamlessly while providing general support to faculty.
• Maintaining knowledge of schedules and logistics for all faculty workshops and providing in-person event coverage as needed.
• Overseeing the full logistical lifecycle of the Behavioral Economics Workshop, such as liaising with stakeholders and speakers, updating the website, arranging hotel, booking space and catering, overseeing on-site delivery, preparing and reconciling budget, etc. Distributing and promoting the calendar of events, providing detailed agendas, dates, times, and locations to relevant and potential stakeholders.
• Collaborating with Deans' Office to create processes and procedures to further the School's mission of faculty recruiting and hiring.
• Ensuring the efficient allocation of resources across events and initiatives, tracking expenditures, and preparing financial reports to support strategic decision-making.
• Representing the department, Booth School, and University well in all internal and external verbal, written, and in-person correspondence. Building relationships with a diverse set of stakeholders and collaborators.
• Providing advanced administrative support to 4-5 faculty for a diverse set of activities including, but not limited to, travel arrangements, scheduling, expense reconciliation and budget tracking, paying invoices, contract management, RA hiring and management, and website updates.
• Furthering the faculty mission of teaching through the creation and preparation of course materials including Canvas (course management) sites, digital course reserves, course materials, handouts, and PowerPoint slides. Overseeing and managing teaching assistants on behalf of faculty in a manner consistent with faculty requirements. Responding to students on a wide variety of concerns and course-related questions. Entering grades with delegated authority from faculty members, ensuring FERPA privacy guidelines are met.
• Furthering the faculty research mission by providing technical and administrative support for primary research, which includes pulling data sets and cleaning data; preparation of manuscripts and other documents; editing documents for clarity; navigation of paper submission process with publishers; conduction of literary reviews which require the ability to research similar bodies of work in the marketplace which will serve as a foundation for new research by faculty; and analysis of data using statistical software and/or specialized software.
• Ensuring compliance with relevant Booth, University and other policies and guidelines.
• May provide assistance to other office staff, such as Deans' Office during recruiting and research centers with which the faculty collaborate, to ensure efficiently running organization support to all faculty. Faculty Services leadership will assist in determining some faculty needs, and may assign tasks as needed on behalf of faculty and the Faculty Services office.
• Performs some routine and complex assignments for the unit usually in the areas of finance, event planning or support services. Initiate the hiring process of students and staff for a unit, which includes the processing of payroll.
• Researches and analyzes data to create reports, and may create other reports for grants and contracts.
• Performs other related work as needed.

Minimum qualifications include a college or university degree in a related field and 2-5 years of work experience in a related job discipline.

Preferred qualifications include a bachelor's or master's degree, previous management experience, mastery of Microsoft Office software, exposure to content management and learning management tools, understanding of academia and higher education in a research and teaching environment/culture, superior organizational skills, professional demeanor, demonstrated ability to work effectively and diplomatically with colleagues, outstanding problem-solving and analytical skills, knowledge of research techniques and methods, and proven ability to work independently, proactively, courteously, efficiently, and tactfully, using sound judgment, in a fast-paced environment with diverse populations.

Working conditions include occasional evenings and weekends as needed and a minimum three days per week in the office.

Application documents required include a resume/CV and cover letter.