BUCS Administrator - Campus Services - 59668 - Grade 4

BUCS Administrator (BA)

The University of Birmingham has a proud and illustrious sporting history and we are looking to appoint a BUCS Administrator (BA) to continue this tradition. The BA will play a key role in the delivery and development of our University's BUCS teams and athletes throughout the year. The role is responsible to ensure the highest standards are met for our students and visiting teams, which includes effective support, particularly in the areas of fixtures, training, matches, events, health and safety and equipment. The BA will also support the Club Development Team's work in providing long term sustainable development of the sports club infrastructure to enhance the University of Birmingham's BUCS and National League positions.

The BA is responsible for the implementation and monitoring of Health and Safety policies and procedures relating to sports clubs, primarily in relation to representative fixtures and events. The BA will:

• Annually review and update club risk assessments and ensure annual inventories are undertaken by sports clubs and maintain an accurate record of all sports club equipment.
• Inform UBS H&S Adviser of new/forthcoming events the team are working on, to enable best practice.
• Be responsible for ensuring club committees update club constitutions, codes of practice/duty of care documents, amending existing policies to meet required standards.

It is a requirement of the post holder to be conversant with and work to UBS's Safeguarding Children and Vulnerable Adults Policy and Procedures. To assist the University in Open Days and participation events such as Sports Fair, Alumni Open Day and other UBS Big Events. To actively participate in job chats and personal development reviews; agree objectives and targets and work to achieve these within agreed timescales. To undertake any other duties that may reasonably be required and which can be accommodated within the post holder's grading.

Average working hours are 35 hours per week. There is an expectation that during term time the post holder will work longer days on a Wednesday and some weekend work to support the business as required.

Qualifications:

• GCSE Maths and English (minimum Grade C) or equivalent

Knowledge:

• An in-depth understanding of BUCS rules and regulations
• Knowledge of student sport and the complexities of working in a student environment
• Good understanding of National Governing Body competition structures and delivery methods
• Understanding of equity and diversity relating to sporting provision

Skills:

• Demonstration of strong organisation skills
• Excellent attention to detail
• Ability to prioritise workload
• Ability to work both collaboratively with a team and autonomously
• Ability and track record of working as part of a busy team and working effectively under pressure to tight deadlines
• Effective problem solving and decision-making skills
• Good communication skills
• A high-level understanding of Word, Excel and PowerPoint
• Positive attitude towards CPD

Experience:

• An empathy with working within a student environment
• Extensive experience in administrating sports clubs within these structures
• Experience of successfully leading others, preferably in both direct supervision of other paid employees and of volunteers
• Energy, commitment and enthusiasm to work evenings and weekends as required

The University is committed to safeguarding and we promote safe recruitment practice, therefore all associated pre-employment checks will be undertaken before any appointment is confirmed. Due to the nature of the work undertaken in this role all successful applicants will be subject to a satisfactory DBS clearance prior to appointment.