Operations Assistant

Operations Assistant

The W. A. Franke Honors College is seeking candidates for an Operations Assistant. This position is responsible for submitting daily financial transactions in UAccess and through the UA Foundation. Work is completed independently with direction from the Business Administrator and Director of Finance and Administration. This person will assist in maintaining detailed financial records and ensuring the accuracy of submitted documentation and account reconciliation. This is an entry-level position; training will be provided, but prior experience working with UA systems or UA Foundation is preferred.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities:

Financial:

• Reconcile daily financial transactions and ensure all necessary backup documentation is provided.
• Review documentation for financial accuracy, reconcile PCard transactions, process vendor payments, and employee reimbursements.
• Provide guidance to faculty and staff regarding business forms, supporting documentation, travel authorizations, and business processes.

UA Foundation:

• Assist with processing payments/reimbursements for donor, alumni, and development related expenses.

Workforce and Payroll:

• Assist with time and payroll coordination.
• Assist with OPS forms and supp comp payments.
• Assist with employee on/off boarding.

Minimum Qualifications:

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications:

• Prior experience working with UA systems or UA Foundation.

The University of Arizona offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Contact Information for Candidates:

Alena Lancour alenal@arizona.edu

Open Date: 9/30/2025

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter