Administrative Support Assistant III, University Of Arizona Cancer Center (full - time)

Administrative Support Assistant III, University Of Arizona Cancer Center

The University Of Arizona Cancer Center (UACC) is a National Cancer Institute-designated Comprehensive Cancer Center committed to preventing and curing cancer through exceptional patient care, groundbreaking research, and comprehensive education.

The University Of Arizona Cancer Center (UACC) seeks an Administrative Support Assistant III to provide comprehensive administrative support to the Community Outreach & Engagement (COE) Office. This position supports core business operations by coordinating calendars, travel, meetings, and events; preparing and formatting correspondence, documents, and reports; maintaining files, databases, supply inventories, and data trackers; and routing facilities, IT, and HR service requests in accordance with University policies. Serving as the primary point of contact for students, faculty, researchers, and community partners, the incumbent communicates information, compiles records, and provides guidance on administrative procedures to ensure smooth program operations.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

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The incumbent maintains calendars for Associate and Assistant Directors. Prepares background information required. Manages travel arrangements for departmental staff (including flight and ground transportation components), greets visitors, triages calls/email, orders supplies and equipment, processes mail, maintains office records and inventory, and orients student workers as needed.

Assists with organizing Community Advisory Board (CAB) meetings, guest visits, and other COE activities/meetings (scheduling, parking reservations, building access, AV/virtual platforms, presentations, agendas, minutes); submits facilities/IT service requests; processes event reservations, research-incentive paperwork, PCard reconciliations, reimbursements, and CAB stipend payments; monitors standard expenditures to keep activities within established budgets.

Prepares, edits, and creates proposals and presentation materials utilizing specialized knowledge of the area supported. Formats non-scientific sections of reports and presentations. Assists with preparation and formatting of correspondence and document packages after content has been approved by authors/leadership; ensures adherence to external or UA formatting guidelines.

Records & Data Maintenance – Maintains digital/physical files, contact lists, and simple spreadsheets; compiles routine data reports; tracks milestones and materials for complex meeting series or cross-unit/center events.

Knowledge, Skills & Abilities:

• Proficient with Microsoft 365, Zoom, Adobe.
• Strong written/verbal communication and customer-service skills.
• Excellent organization, time-management, and attention to detail.
• Ability to prioritize independently while collaborating in a diverse environment.
• Working knowledge of basic databases/spreadsheets; strict commitment to confidentiality and inclusive service.
• Ability to drive according to the University Fleet Safety Policy.
• Ability to occasionally attend program events in the evening and/or weekends.
• Ability to travel to program events locally and in surrounding counties.

Minimum Qualifications:

• Bachelor's degree and 1 year of relevant work experience. OR
• Associates degree and 3 years of relevant work experience. OR
• High School Diploma degree and 5 years of relevant work experience.

Preferred Qualifications:

• Minimum of 3 years of relevant work experience.
• Bilingual in English and Spanish.
• Experience working in University systems: UAccess (Student, Employee, Financial, Analytics, Research)

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $20.33 - $25.41

Compensation Type: hourly rate

Grade: 5

Career Stream and Level: OC3

Job Family: Administrative Support

Job Function: Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates: Jenna Hatcher | jhatcher@arizona.edu

Open Date: 10/16/2025

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter