Administrative Support Assistant III

Administrative Support Assistant III

The Associated Students of the University of Arizona (ASUA) is seeking a Senior Administrative Assistant (Administrative Support Assistant III). This position provides administrative support to both professional staff and student leaders. Responsibilities include coordinating calendars, meetings, special events, purchases, and other administrative processes that help the department run efficiently and effectively. The position plays a key role in ensuring smooth day-to-day operations and supporting ASUA's programs and services.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona, please visit the Talent website.

Duties & Responsibilities

Administrative and Office Management:

• Oversee routine administrative processes including ordering supplies, creating facilities management and surplus property requests, and managing office CatCard access and key requests.
• Schedule conference rooms and office spaces; order name tags, business cards, and office plaques as needed.
• Coordinate room reservations for ASUA programs, meetings, and events.
• Manage calendars and committee scheduling for the ASUA President and ASUA Director.
• Process grade checks and Dean's Excuse requests in alignment with university guidelines.
• Make motor pool reservations and coordinate vehicle logistics for ASUA-related travel.

Program & Event Support:

• Assist professional staff with assigned projects, initiatives, and programs. Serve as backup for club appropriations allocations to ASUA-recognized student clubs.
• Provide logistical and administrative support for special events, trainings, and signature ASUA programs. Ensure timely coordination of materials, communication, and event follow-up for ASUA-sponsored activities.

Financial Coordination:

• Prepare and process financial documents in UAccess Financials: DV (Disbursement Voucher), IB (Internal Billing) for departments 8901 and 8902.
• Ensure all transactions comply with University of Arizona policies, procedures, and generally accepted accounting principles.
• Submit scholarship, stipend, and award transactions through UAccess Student for approval and processing.
• Enter Purchasing Card paperwork through SharePoint.

Front Desk:

• Supervise daily operations of the ASUA Front Desk, including student staff oversight and training.
• Maintain and update front desk procedures, ensuring accuracy, efficiency, and a welcoming environment.
• Review and revise ASUA front desk policies and procedures annually.
• Provide front-line customer service and respond to inquiries related to ASUA services and programs.

Special Projects:

• Provide support for key ASUA programs and initiatives, including Elections, the ASUA Supreme Court, ASUA Scholarships, and Wildcats Forever.
• Assist with coordination, communication, and logistics related to these areas. Offer additional support for other departmental projects and initiatives as needed.

Physical Requirements:

• Must be able to lift/move/transport up to 50 lbs.
• Ability to bend, twist, pull and reach as needed.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Five years of relevant experience, or equivalent combination of education and work experience.
• Must have a valid driver's license and ability to drive according to the University Fleet Safety Policy.

Preferred Qualifications

FLSA Non-Exempt

Full Time/Part Time Full Time

Number of Hours Worked per Week 40

Job FTE 1.0

Work Calendar Fiscal

Job Category Organizational Administration

Benefits Eligible Yes - Full Benefits

Rate of Pay $20.33 - $25.41

Compensation Type hourly rate

Grade 5

Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represents a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level OC3

Job Family Administrative Support

Job Function Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies 1

Target Hire Date 1/19/2026

Expected End Date

Contact Information for Candidates tmyrick@arizona.edu

Open Date 12/3/2025

Open Until Filled Yes

Documents Needed to Apply Resume

Special Instructions to Applicant

Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.