Administrative Assistant I, Medical, Arthritis Program

Administrative Assistant I, Medical, Arthritis Program

The Schroeder Arthritis Institute is the largest multidisciplinary arthritis hub in Canada, integrating medical, surgical and basic science aspects of Hand, Orthopedics, Osteoporosis and Rheumatology with the goal of making a global impact in discovery, learning and patient care. The Orthopaedics Program within the Schroeder Arthritis Institute is a leader in developing and implementing innovative models of care. We are advancing integrated Arthritis Care for the future to improve patient and essential care partner experience and outcomes throughout their care journey.

The Administrative Assistant I will be working within our Division of Orthopaedics Rapid Access Clinic administrative team. The successful candidate will utilize knowledge of general and medical terminology and exercises judgment or decision-making to provide secretarial and clerical services, in support of professional/medical personnel, including: referral management and data entry, providing word processing/typing services for assigned personnel; performing reception responsibilities; maintaining written and/or electronic calendar/schedules; administering and monitoring billing procedures and budgeting records; providing support with small and/or informal meetings/events; maintaining and modifying confidential medical electronic/paper filing/retrieval methods, systems, and/or formats; providing functional supervision or orientation to new clerical staff; ensuring the efficient operation of the office; performing other related clerical activities; performing cross-functional responsibilities, as assigned; performing other duties consistent with the job classification, as required.

Duties include:

• Utilizes knowledge of medical terminology and exercises judgment or decision-making to provide secretarial and clerical services, in support of professional/medical personnel
• Provides word processing/typing services for assigned personnel
• Central referral management; referral entry and scheduling of multiple clinics
• Performs reception responsibilities
• Maintains written and/or electronic calendar/schedules
• Administers and monitoring billing procedures and budgeting records
• Provides support with small and/or informal meetings/events
• Maintains and modifying confidential medical electronic/paper filing/retrieval methods, systems, and/or formats
• Assist in onboarding and training for new administrative staff (when appropriate)
• Provides functional supervision to lower classified clerical position(s)
• Ensures the efficient operation of the office