Production & Clearance Coordinator, Topsteptv

Production & Clearance Coordinator, TopstepTV

TopstepTV is leveling up from a trading channel into a digital entertainment brand where futures traders, market watchers, finance fans, and "chronically online" culture all collide. Our team is building a media production org that runs fast, smart, and airtight. To ensure every asset, clip, guest, message, and piece of distributed content is fully cleared, compliant, and buttoned up we're looking for a Production & Clearance Coordinator who:

Lives in the details — legally, operationally, creatively.

Has experience securing rights & licenses, negotiating terms, and tracking permissions across a fast-moving production environment.

Is fluent in digital media, creator culture, and the rules that govern licensed content across YouTube, TikTok, Instagram, and broadcast.

Can confidently coordinate schedules, vendors, releases, and production ops without losing the thread.

Moves quickly, communicates clearly, and takes pride in invisible but critical work that protects the brand.

This role is equal parts Licensing & Clearance + Production Coordination, ensuring TopstepTV's content is both compliant and operationally smooth. You'll work closely with Legal, PR, Marketing, the Executive Producer, and the Coordinating Producer to ensure every deliverable is cleared, documented, scheduled, and ready to Publish. If you're organized, a great communicator, and at home in a production environment, you'll thrive here.

Key Responsibilities:

• Secure and manage licensing and permissions for: Music, Archival video, Logos, Talent releases, Location releases, and UGC content
• Confirm usage terms, restrictions, fees, and duration — and communicate restrictions to Producers and Editors.
• Generate and track: Location releases, Clip licenses, Appearance releases, Vendor contracts, Rights certificates
• Submit TopstepTV assets and materials to Legal for review; track approvals and revise as needed.
• Monitor and respond to: DMCA takedown notices, Copyright strikes (YouTube, IG, Facebook, TikTok), Automated Content ID matches, Rights-holder claims
• Maintain organized systems documenting rights, terms, expiration dates, and usage windows across all content outputs.
• Ensure Producers use officially approved messaging (PR, Marketing, Legal) when communicating about Topstep business operations, products, services, or policies on-air or in published media.

Production Coordination & Reporting:

• Support production logistics including schedules, vendor coordination, releases, and daily operational needs.
• Track and report performance metrics (views, engagement, reach, CPMs, and monetization impact) to the Executive Producer to inform content strategy.
• Support the Coordinating Producer in managing vendor relationships, contracts, and outside production resources.
• Assist in managing production calendars, internal deadlines, delivery schedules, and content workflows.
• Ensure communication flows cleanly between Creative, Production, Digital, Legal, and PR stakeholders.

Required Qualifications & Key Competencies:

• 5+ years in Clearance, Rights & Licensing, Production Coordination, or a related media operations role.
• Strong understanding of digital media rights, usage terms, licensing workflows, and compliance standards.
• Experience securing and managing rights and releases.
• Familiarity with DMCA, copyright processes, takedown management, and Content ID systems.
• Highly organized with exceptional attention to detail and documentation discipline.
• Strong communication skills — can translate legal/rights language into clear guidance for producers and editors.
• Experience working in a fast-paced production environment with multiple simultaneous deliverables.
• Proficiency with project management tools and rights-tracking systems.

Ability to collaborate cross-functionally across Legal, PR, Production, Creative, and Marketing. Company Culture & Perks:

• Topstep is an engaging working environment which ranges from fully remote to hybrid. We foster a culture of collaboration with cameras on during meetings and a robust Slack environment for communication.
• 10 Company Paid Holidays and generous Family Leave. Paid time off is accrued monthly.
• Competitive 401(k) matching, health, dental, and vision insurance is offered for full time employees
• Vacations are encouraged with a bonus for taking 5 consecutive days. Employee referrals are bonused. Topstep offers a food and groceries budget and contributes towards health and wellness.

New Hire Base Salary Range:

• $90,000 - $110,000
• Bonus: This position is eligible for a performance-based bonus as provided by the plan terms and governing documents.
• The compensation offered will take into account internal compensation structure and may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors.

Equal Opportunity Employer:

Topstep is an Equal Opportunity Employer. We are committed to fostering an inclusive environment where all employees and applicants are valued. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status, in compliance with applicable federal, state, and local laws.

Interested in the role? Apply today with your resume and cover letter! At this time immigration sponsorship is not available for this position (including H-1B, STEM OPT training plans, etc.).