Student Assistant - Alumni & Donor Events, Cockrell School Of Engineering (open To Work Study And Non - work Study)

Student Assistant - Alumni & Donor Events

The Cockrell School of Engineering Development Team is seeking a highly motivated and detail-oriented student assistant to support the planning and execution of alumni and donor engagement events. This position is ideal for a student interested in event planning, nonprofit development, stewardship, or alumni relations. You will contribute to initiatives that strengthen connections between the school and its alumni, donors, and industry partners.

This position is only open to Undergraduate and Undergraduate Work-Study Students. Position is available now and will continue through both the long semesters (Fall/Spring)

Responsibilities

• Assist with event logistics for alumni, donor, and stewardship events (on-campus and virtual), including event prep, execution and follow-up.
• Help prepare materials for events such as name tags, signage, printed programs, and event packets.
• Provide administrative support including calendar coordination, data entry, and meeting notes.
• Assist during events by greeting guests, managing check-in, and providing general support.
• Organize and maintain event records and documentation post-event.
• Collaborate with communications team to support event promotion via email and social media.
• Other duties as assigned related to development and alumni relations.

Required Qualifications

• Current undergraduate at UT Austin (Cockrell School of Engineering students preferred but not required).
• Excellent written and verbal communication skills.
• Strong attention to detail and organization.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with Canva or Adobe Creative Suite a plus.
• Comfortable interacting with alumni, donors, faculty, and campus partners.
• Ability to work independently and in a team-oriented environment.
• Must maintain professionalism and confidentiality when handling sensitive information.

Preferred Qualifications

• Prior experience in event planning, customer service, or administrative support.
• Interest in development, alumni engagement, or university advancement.
• Familiarity with Texas Development Events

Working Conditions

• Flexible work schedule to accommodate academic commitments.
• Opportunity to build professional skills and expand your UT network.
• Gain experience in nonprofit advancement and higher education development.

Salary Range

$14.00 / hour

Compensation based on the university student employment pay scale.

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity

Work Shift

• Standard work schedule is Monday – Friday, 8:00 a.m. – 5:00 p.m.

Required Materials

• Resume/CV
• Letter of Interest
• Schedule/availability
• References

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional required materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional required materials noted above.

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.