Project Support Associate (distribution)

Project Coordinator/Support Associate

The Project Coordinator/Support Associate is a key member of our Project Management team and provides support which enables unparalleled service to our clients. This role partners with internal and external customers to monitor the daily progress of client project results and plays a key role in documentation, budget management and ensuring an excellent customer experience. The PSA role supports the PM client portfolio to ensure successful completion and supply maintenance over the life cycle of each project.

Key Responsibilities:

• Partners with the Client and the internal project management team to help support the success of a study in any way possible. This may include meetings either at Thermo Fisher Scientific sites or at the client's premises.
• Assists in setting up and maintaining study filing systems and maintains accurate records for all work undertaken, working with appropriate quality management systems
• Collaborates with the Project Manager for ensuring that all Fisher Clinical activities come together in a timely manner to meet the customer and study requirements.
• Coordination and communication of all relevant activities, both internal and external
• Creates and/or supports creation of operational documentation using internal systems including but not limited to GMP operational documentation. Build bill of materials and coordinates creation and review of billing packages.
• Provides back-up support to the Project Team
• Collects all information on a study design including; accurate label texts, coordination of primary, secondary packaging material and tools, coordination of label translation, producing all batch documentation for operations and check of documentation, coordination of shipments through the logistics department, and writing Distribution orders and GMP instructions
• Applies GXP in all areas of responsibility

Project Management

• General understanding of project plans and timeline management with a proven track record for task delivery to enable achievement of goals.
• Knowledge of general inventory and billing principles, good documentation practices, and report generation.
• Identifies and raises project challenges and collaborates with team members or management to resolve issues.
• Provides backs-up to more senior Project Managers in planning and coordinating functional team activities, timelines and results for each project.

Client Relationship Management

• Maintains a general understanding of Thermo Fisher's solutions portfolio and strategy within the industry.
• Partners with team members on special projects, reports and meeting preparation including generation of meeting agenda and minutes, scenario planning, timeline monitoring and system management

Project Management Leadership

• Seeks mentorship and guidance to drive development and further strengthen project management skills.
• Communicates information in a timely manner, understands boundaries, respects differences and addresses challenging situations appropriately.

Key Requirements:

• Education: Bachelor's degree or equivalent
• Years of Experience: 2+ years of relevant client facing work experience