People Support Administrative Assistant

Administrative Assistant

Provide administrative support while understanding the value of confidentiality and demonstrating a respectful work culture that is service and community oriented both internally and externally. The role offers an opportunity to be involved in a variety of work activities that are challenging, rewarding, and fun, as the work culture is one that requires a strong expectation of excellent performance but balanced by an environment of professional camaraderie.

Essential Job Functions

• Manage correspondence and communication utilizing knowledge and judgment to prioritize events and meetings for optimal time management of executive's schedule.
• File and retrieve documents.
• Plan and administer events and meetings arranging for necessary materials, supplies, food, and beverage.
• Perform general office duties, such as ordering supplies, maintaining records management database systems.
• Provide administrative and clerical support to executives.
• Schedule meetings and arrange conference rooms.
• Greet and receive visitor.
• Prepare confidential and sensitive documents.
• Coordinate office management activities.
• Plans events and activities.
• Maintain office procedures.
• Operate office equipment, such as photocopy machine and scanner.
• Relay directives, instructions and assignment to executives.
• Receive and relay telephone messages.
• Maintain hard copy and electronic filing system.
• Follow sustainability guidelines and practices related to HHM's EarthView program.
• Practice safe work habits.
• Perform other duties as requested by hotel management team.

Position Requirements

• Bachelor's degree preferred.
• Prior Administrative Assistant experience required.
• Proficient with all Microsoft Offices and Google programs.

HHM Benefits and Perks

• Medical, Dental and Vision Health Insurance
• Paid Time Off
• 401k Company Match
• Free Basic Life Insurance
• Travel Discounts
• Commuter Transit and Commuter Parking Benefits
• Employee Assistance and Wellness Program
• Educational/Professional Development

Work Environment and Context

• Extended work hours may be required.
• Required to sit for extended periods, lift up to 10 pounds, hear, see, speak, bend, reach, use hands and fingers to operate keyboard.

What We Believe

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It