Mission Support Administrator - Developmental

Administrative Assistant - II

The Administrative Assistant - II provides administrative support to the office of assignment. Assists with various administrative tasks to ensure smooth operations of the office.

Responsibilities:

• Assists in managing the office calendar and schedule, scheduling appointments and coordinating meetings.
• Coordinate and/or assist with planning, scheduling, organizing, and executing meetings, conferences and off-sites; may participate in meetings and events, serving as a recorder; may brief or present administrative support related information.
• Maintain and archive office files. Maintain and organize relevant reference materials and working files for easy retrieval.
• Proofread and edit office correspondence, draft routine, standard documents.
• Perform back-up duties for other offices within the work unit to ensure administrative support coverage.
• Plan, organize, schedule and/or execute routine or transactional steps in a process, initiate requests for needed reports.
• Handles incoming and outgoing correspondence, including phone calls, emails, and mail.
• Coordinate or assist with office move activities, construction, or renovation projects within work unit. Coordinate the administrative schedule with Sponsor POC.
• Create and submit travel, training and POV vouchers.
• Assists in preparing and editing documents, such as memos, reports, and presentations.
• Supports meeting logistics, including preparing meeting materials and taking minutes.
• Assists with travel arrangements for staff members.
• Analyze workflow of activities; recommend changes to improve efficiency and effectiveness.
• Performs general administrative duties, such as maintaining files and records, ordering supplies, and greeting visitors.
• Provides support to team members and managers as required.