Office & People Operations Admin (office/athens)

Office Administrator

Ready to keep our office and people operations efficient? We're looking for an Office Administrator who thrives in getting things done! You'll ensure our space runs smoothly, assist different teams on daily operations and create a positive atmosphere for colleagues and visitors.

Your mission is "To be the backbone of our daily operations"

People Operations (~70%)

• Act as the first point of contact for our team on daily people-related matters.
• Coordinate onboarding & offboarding: workspace setup, accounts, welcome packs, introductions.
• Maintain vacation trackers, employee files, and HR records (payroll and contracts are handled externally).
• Support Management on recruitment coordination: posting roles, scheduling interviews etc.
• Organize internal communications: announcements, team updates, quick surveys.
• Plan team events, birthdays, small celebrations, and perks that strengthen our culture.

Office Coordination (~30%)

• Open and prepare the Athens office each morning, ensuring it's tidy, stocked, and ready.
• Manage supplies and consumables (kitchen, stationery, etc.).
• Coordinate with our vendors for cleaning, maintenance, and repairs.
• Greet occasional visitors and handle deliveries (mostly food orders or couriers).
• Keep the space welcoming, functional, and aligned with our company culture.

Skills and experience to unlock the role:

• 1-3 years of experience in office administration, reception, people ops and/or HR coordination
• Organized, proactive, and approachable - you like things (and people) running smoothly.
• Comfortable working in English & Greek
• Confident enough to greet our reception but be the backbone of our People Operations.
• You have good skills in MS Office (Excel, Word) using them to solve daily office tasks
• Be an organizational powerhouse with multitasking and prioritization skills

Bonus points for:

• Experience in a tech or digital services company, know-how on ERPs, CRMs or people management systems
• Previous exposure to people operations like onboarding or cross-departmental admin support
• Experience with event coordination, booking venues, or minute-taking

What you get - perks that matter:

• Private health-life insurance
• Extra day off for your birthday
• Monthly lunch allowance
• Modern office with free coffee/snacks and casual team lunches - social events
• Support for courses, degrees, and tech seminars

About tgndata®

At tgndata, we're on a mission to revolutionize pricing intelligence for Retail and E-commerce. Our SaaS platform empowers brands and retailers in over 30 countries to monitor markets in real-time, optimize pricing strategies, and stay ahead of the competition.

Recognized as:

• Best BI & Analytics Tool of 2024 by the German Ecommerce Awards
• Best RetailTech Startup of 2025 by Startupper.gr

Trusted by some of the biggest global brands, we combine cutting-edge technology, scalable data infrastructure, and deep market expertise to deliver powerful, actionable insights. From advanced web crawling to high-volume data processing and machine learning - our solutions help our customers unlock real value, fast.

We're growing fast and building bold. Join us and be part of what's next!