Senior Human Resources Representative

Human Resources Information Systems Coordinator

In coordination with the HR Leadership team, and HR team members, track and process job changes, transfers, reassignments, compensation changes, and other position updates in Workday. Manage, review, reconcile, and follow up on HR and payroll-related reports (e.g., student ineligibility, duplicate assignments, hours worked). Address compliance warnings and ensure alignment with university policies and departmental guidelines. Collaborate with the HR Leadership team, and HR team members, to ensure consistency in reporting practices and data integrity across the department. Serve as a subject matter expert in Workday and other HRIS platforms. Coordinate employee and supervisor communications, including notification letters. Run and disseminate recurring and ad hoc reports. In coordination with the HR Leadership team, and HR team members, manage recurring employment documentation and ensure timely processing of evaluations, driver certifications, communication device allowances, and other employment documents. Ensure accurate data entry, document uploads, and file storage in compliance with record retention policies. Audit and finalize HR processes using checklists within the ticket system and other HR trackers. Maintain up-to-date knowledge of UHD and UT Austin policies and procedures. Maintain confidentiality and security of sensitive information throughout all processes. Collaborate with the HR Leadership team, HR team members, employees, supervisors, and other UT departments to resolve HR-related issues. Resolve requests received through in office visits, email, tickets, phone calls, and other submissions; providing top-quality service. Provide cross-functional and backup support to HR teammates and leadership to ensure seamless coverage and support during absences, high-volume periods, or special projects. Manage contractor registration and employee of contractor reassignments. Coordinate emergency closure assignments and flex work arrangements. Assist in the development and presenting of HR-related trainings. Provide backup support and guidance for onboarding processes by collaborating with the HR team to ensure consistency, alignment, and effective use of shared resources. Schedule and organize meetings, calendars, and office activities using Outlook and SharePoint. Maintain monthly task lists, metrics, and deadlines. Utilize internal software and processes to complete tasks and communicate effectively. Complete special projects and disseminate information as needed. Lead or support recurring and ad hoc HR initiatives contributing to shared goals and department-wide improvements.