Administrative Support Journeyman

Administrative Support Journeyman

HX5 is an award-winning provider of engineering, research and development, and technical services to clients such as NASA and the Department of Defense. Founded in 2004, HX5 is a fast-growing veteran- and woman-owned company with locations nationwide. HX5 is currently seeking an Administrative Support Journeyman to support the HN Division at Lackland Air Force Base in San Antonio, TX.

Essential Duties and Responsibilities:

• Will provide a multitude of analysis, procedural competency, and process improvement strategies with increasing levels of responsibility.
• Staff support for the senior managers and members of the organizational staff.
• Researching and compiling information pertaining to certain projects/topics.
• Preparing factual, clear, concise, complete appropriately coordinated written communications.
• Ensures leadership is kept informed on all issues of interest that relate to the mission of the Directorate.
• Monitors progress toward accomplishment of various taskings and initiatives.
• Provides support by supplying the information and background for the preparation of program events.
• Drafts documents for the approval and signature of leadership.
• Disseminates program policy and specific initiative guidance for members of the organization.
• Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings.
• Prepares background information and invites required meeting participants ensuring documentation of the meetings are filed IAW organizational policy.
• Documentation may include but is not limited to attendance logs, minutes, and/or action items with corresponding action officers.
• Maintains scheduling documents and requirements for video and online conferencing set up and execution.
• This may include but is not limited to maintenance logs on equipment and the corresponding instructions on equipment set-up and meeting execution.
• Provides travel planning and execution support.

Education and Experience: Must have the following education and experience:

• GED and at least two (2) years of experience in the respective professional being performed, two (2) of which must be in the DoD.

Position Type/Expected Hours of Work: This is a full-time on-site position requiring 40 hours per week and offers a flexible work schedule Monday through Friday during core business hours.