Business Operations Lead & Executive Assistant

Business Operations Lead / Executive Assistant

At Tennis Victoria (TV), we are creating a more playful world through tennis – for everyone. Our aim is to create safe, inclusive, and thriving tennis communities, enabling more people to play more often.

From grassroots to Grand Slams, tennis brings people together, inspires communities, and builds champions on and off the court. We are a team of imaginative and passionate people who believe in the power of sport to make a difference. If you are ready to help us serve up real impact, we'd love to hear from you.

We are committed to reflecting the communities we work and play in. We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQI+ individuals, people with disability, and people from culturally diverse backgrounds.

About the Role

The Business Operations Lead / Executive Assistant will play a pivotal role in supporting the CEO and Head of Business Operations by assisting in driving aspects of the Tennis Victoria Strategy to 2027; with a particular focus on the enabler Organisational Governance. The role will be responsible for key governance functions, administrative tasks, and facilitating key business operations activities.

In this role you will be responsible for:

• Administration and executive assistance to the CEO, Head of Business Operations, and the TV executive leadership team.
• The preparation of weekly Exec Team meeting agenda, note taking, recording, maintaining, and tracking action items.
• Providing business support for all finance and workday functions - assist in processing invoices, support team members in raising requisitions, reimbursements, expenses, setting up suppliers, and timely credit card reconciliations.
• Assisting with governance tasks including Board and committee meeting minute-taking in accordance with constitutional and by-law requirements.
• Planning and executing TV’s Annual General Meeting (AGM) and any Special General Meetings, in collaboration with the Profile & Partnerships team.
• Assisting in the development and implementation of a mature risk culture within TV.

About You

To be successful in this role you will have:

• Strong administrative skills and understanding of organizational governance, associated practices, and meeting procedures.
• Previous experience working with an Executive team and board (desirable).
• Law/Governance, Business Management, Human Resources, or other relevant field (desirable).
• Experience in financial administration, including invoicing, reconciliations, general ledger expense coding, and managing debtors (desirable).
• Experience in effective stakeholder management and communications.
• A current Police Check and Working with Children Check (or be willing to obtain).
• Preparedness to be flexible in regard to working hours and arrangements relating to work associated with Tennis Victoria.

What's to Love?

• Career development with a range of formal education and on the job training opportunities.
• Monthly health & wellbeing activities – annual off site Vic Rally.
• Attractive leave benefits - with up to 26 weeks of paid parental leave for all primary caregivers and Sorry Business and Ceremonial Leave for Aboriginal and Torres Strait Islander employees.
• Gym & tennis court access.
• Monthly phone allowance.
• Free onsite parking at AAMI Park.
• Super Box tickets to Melbourne Park events including Rod Laver Arena, John Cain Arena, and Margaret Court Arena.
• Salary packaging and a range of discounts from our sponsorship partners.
• Full Tennis Victoria New Balance uniform comprising 2 polos, full tracksuit, vest, cap, bucket hat, and shorts & Ralph Lauren Uniform for the AO.

To apply, if you think you're up to the challenge, we'd love to hear from you! Please submit your resume and cover letter via our online application system. Please note, only applications submitted through our system will be considered.

If you need assistance or adjustments to fully participate in the application process, please contact recruit@Tennis.com.au.

Applications close on September 19, 2025, however, we will be reviewing applications as they are received, therefore this role may close sooner if we find the right candidate.