Project Management Support Specialist

Project Management Support Specialist

Canvas is seeking a qualified individual to provide advisory and assistance services to the Air Force in support of program management efforts associated with specific test needs at the Arnold Engineering Development Center (AEDC) at Arnold AFB, TN. The candidate will provide a wide range of services including procurement support, contract administration assistance, and records management/administrative support, as well as supporting virtually any and all aspects of various projects, planned or underway.

Duties:

• Provide procurement support including, but not limited to, the following:
• Work closely with contracting to address procurement needs.
• Conduct market research to identify sources of equipment and services, including pricing and delivery information.
• Manage/organize program records.
• Develop waivers/sole sources for time-critical procurements.
• Develop Independent Government Estimates (IGE).
• Prepare Requests for Information (RFI).
• Provide coordination support to Industry Day events.
• Identify and utilize existing IDIQ contract vehicles to address specific procurement needs.
• Assess availability of equipment and services from GSA distributors as means to expedite procurements.
• Review Statement of Work documentation (SOWs) for equipment and services to facilitate vendor research to identify potential sources.
• Provide contract administration support including, but not limited to, the following:
• Process AF-3000 submittal forms and transmit to AF contracting.
• Forward deliverables to appropriate personnel for review/approval.
• Participate in weekly status meetings/calls, as well as unscheduled discussions to address inquiries and/or monitor the status of specific efforts.
• Review design mail-outs and attend design meetings as needed.
• Review contract SOWs to develop/refine submittal requirements.
• Review engineering drawings and monitor construction activities to ensure adherence to approved designs.
• Develop and maintain tracking tools to monitor contractor submittals, CLIN claims, invoicing status, and deliverable status, as well as to identify past due items.
• Support verification/validation efforts associated with contract deliverables (e.g., review concrete strength results, witness mandrel testing, etc.).
• Provide program/project documentation and administrative support, but not limited to, the following:
• Prepare, organize, and maintain hardcopy documentation according to defined process.
• Post selected electronic records to online repositories and help maintain record sets on shared drives and SharePoint sites.
• Participate in project status meetings/calls and provide meeting minutes.
• Provide inputs and monitor overall project schedules.
• Prepare Information Release Authorizations (IRA) to facilitate transmittal of documentation to contractors, suppliers, and other approved outside organizations.
• Support preparation of briefing packages.
• Draft/Update program/project documentation (e.g., Project Charter, Project Management Plan (PMP)), while ensuring document format/content meet specified guidance/template.
• Assist in maintaining accurate documentation of project activities, decisions and outcomes.
• Assist with decision authority and stakeholder identification and documentation.

Requirements:

• Level 2-BS degree in related field and 1-3 years of relevant work experience.
• Level 3-BS in related field 3-10 years of relevant work experience.
• Level 4-MS in related field 10 + years of relevant work experience.
• Level 5-exceptional/highly unique expertise, recognized industry leader in a given area of expertise.
• Desired Qualifications Knowledge of good engineering practices