Patient Service Specialist - Eye Institute

Vanderbilt University Medical Center

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization: VEI Oph Services 200

Job Summary: Provides service to patient before, during or post-appointment with minimal guidance. Facilitates efficient workflow, supports appropriate use of technology, and engages in effective communication. Navigates complex patients to include scheduling with multiple services or coordination with outside facilities or providers. Shift- Monday - Friday, hours vary from 7:00am - 5:30pm

Key responsibilities:

• Proficiently performs all Associate Patient Service Specialist job responsibilities.
• Schedules appointments and procedures through clinical communication, work queues, and patient portal messages.
• Manages registration and patient work queues.
• Coordinates with patients and/or outside facilities to ensure all pre-appointment orders and consults have been received and ready to view prior to patient visit.
• Communicates with patients through the patient portal using critical decision making to route appropriately as applicable.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Technical capabilities:

• Customer service (Intermediate): A continuing focus on the needs and requirements of customers, anticipating their needs, remaining sensitive to customers while performing services for them, responsive to customer needs.
• Patient scheduling (Novice): The ability to coordinate and schedule patient appointments, procedures and other office visits with various computer systems in the hospital or clinic.
• Patient documentation (Novice): The ability to receive and record patient information.
• Medical terminology & documentation (Novice): The ability to comprehend medical terminology and
• Appointment & procedural scheduling (Fundamental Awareness): The ability to coordinate and schedule diagnostic testing and procedures within various computer systems in the hospital.

Core accountabilities:

• Organizational impact: Performs tasks that are typically routine that may impact team’s performance with occasional guidance.
• Problem solving/complexity of work: Utilizes some discretion and research to solve routine problems.
• Breadth of knowledge: Applies knowledge of standards, established processes and procedure that apply to your own job.
• Team interaction: Provides guidance to entry level co-workers.

Core capabilities:

• Supporting colleagues: Develops self and others; builds and maintains relationships; communicates effectively.
• Delivering excellent services: Serves others with compassion; solves complex problems; offers meaningful advice and support.
• Ensuring high quality: Performs excellent work; fulfills safety and regulatory requirements; manages resources effectively.
• Fostering innovation: Generates new ideas; applies technology; adapts to change.

Position qualifications:

• Responsibilities: Relevant work experience.
• Experience level: 1 year.
• Education: High school diploma or GED.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.