Administrative Services Manager - Fleet Sr. Purchaser

Administrative Services Manager - Fleet Sr. Purchaser

Salary: $90,767.00 Annually

Location: Nashville, TN

Job Type: Full-Time Civil Service

Job Number: 25300E

Department: General Services Division Fleet Management

Opening Date: 08/07/2025

Closing Date: 8/21/2025 11:59 PM Central

Position Description

This position announcement is for Administrative Services Manager - General Services/Fleet, a full-time position in General Services. This position may serve as the Sr. departmental purchaser, a parts and supplies inventory manager, or as a Project Manager for the Department of General Services. This position will also oversee and manage financial transactions for the department and oversee and manage assigned contract agreements from creation through end-of-life and may oversee a specific program within Fleet. This title may also be utilized in various sections of Fleet Management.

Typical Duties

• Oversee accounting and accounts payable activities.
• Create and analyze reports to evaluate and manage program outcomes as well as prepare and produce detailed administrative, financial, and special reports.
• Assist in the preparation of the budget for General Services Divisions.
• Oversee and manage contract agreements and processes.
• Review, prepare and submit specifications for procurement.
• Monitor and coordinate agreement terms compliance, renewals, and transactions.
• Participate in RFQ presentations and evaluations.
• Oversee and prepare purchase orders, receipt documents, invoice payments and vendor communication and related items.
• Ensure compliance with regulations, policies and procedures.
• Supervise employees and evaluate employee performance.
• Manage parts and supply inventories and coordinate orders and receiving with vendors.
• Communicate with other Metro agencies and contractors both verbally and in writing.
• Resolve complex financial and procurement issues.
• Attend management meetings, sessions, and conferences to ensure proper financial policy and procedures are followed.
• Research, analyze, and interpret inquiries and/or problems with vendor invoicing and payments.
• Review and approve financial transactions such as invoice payments, journal entries and credit card purchases.
• Maintain log of checks for auditing purposes.
• Participate in and assign special projects as needed.
• May serve as a Project Manager or Coordinator.

Minimum Qualifications

EDUCATION AND EXPERIENCE: Bachelor's Degree and five (5) years of professional experience in government procurement, inventory or project management, of which at least 2 years as a supervisor in a related field. *Additional experience may be considered in lieu of education (1:1 Ratio)

LICENSES REQUIRED: Valid Driver License

Candidates with accreditations earned in a foreign institute are encouraged to apply. Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.

Preferred Experience, Knowledge, Skills, and Abilities

Experience using Metro's R12 financial and IProcurement or similar software systems.

Experience following methods, regulations, practices and procedures of government purchasing, inventory or project management.

Experience in business and financial management and administrative principles and practices.

Experience in planning, organizing and supervising comprehensive business and administrative services.

Experience in Microsoft Office products.

We are an equal opportunity employer. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville is committed to selecting the most qualified candidate for each of our roles. Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations. Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615-862-6640.

Full-time, Civil Service positions - 10 Vacation Days per year (increasing after 5 years of service) 1 Sick Day per month 12 Paid Holidays per year

Public Safety - Sworn and Civilian positions - 20 vacation days per year 3 Personal days per year 1 Sick Day per month 12 paid holidays per year

Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information.

Full-time, Non Civil Service positions - contact hiring department for benefits information

Seasonal/Temporary positions - no benefits offered.

01 Do you have a valid Driver License? + Yes + No

02 What is the highest level of education you have completed? + No diploma + High School Diploma or Equivalent or equivalent + Associate's Degree + Bachelor's Degree + Master's Degree

03 Indicate your professional experience in government procurement, inventory or project management. + No experience + 1 - 2 years + 3 - 4 years + 5 - 6 years + 7 - 8 years + 9 or more years

04 Describe your professional experience in government procurement, inventory or project management, of which at least 2 years as a supervisor in a related field. If no experience, please type "N/A"

05 Indicate your years as a supervisor in a related field. + Less than 1 year + 1 year + 2 or more years

06 Please describe your experience using Metro's R12 financial and IProcurement or similar software systems. If no experience, please type "N/A"

07 Describe your experience with regulations, practices and procedures of government purchasing, inventory or project management. If no experience, please type "N/A"

Employer: Metropolitan Government of Nashville & Davidson County

Address: Human Resources Department 700 President Ronald Reagan Way, Suite 201 Nashville, Tennessee, 37210

Phone: (615) 862-6640

Website: http://www.nashville.gov/Human-Resources/Employment-Opportunities.aspx