SUPV II Business Support

SUPV II BUSINESS SUPPORT

We are seeking a motivated and detail-oriented Administrative Support professional to provide comprehensive assistance to the Senior Director of HR. The ideal candidate will be responsible for delivering high-level administrative support, contributing to HR projects and reporting, and coordinating events across the APAC/China region.

Administrative Support:

• Provide full administrative support to the Senior Director, including calendar management, travel arrangements, visa processing, and expense reporting.
• Organize and coordinate meetings, conferences, and internal events, managing all logistics to ensure smooth execution.
• Prepare meeting agendas, consolidate presentation materials, take minutes, and track action items to ensure follow-through and effective communication.
• Coordinate schedules and logistics for HR senior leaders as required.

Event Organization:

• Organize the APAC/China HR Conference, including logistics, scheduling, and follow-up actions post-event.
• Assist in planning and executing engagement activities, coordinating with vendors and stakeholders.
• Provide support for the logistics of team events, ensuring all necessary arrangements are made.

HR Reporting and Projects:

• Conduct ad-hoc people data analysis, providing insights and data visualization.
• Assist in executing HR projects as directed by the Senior Director, managing timelines and deliverables effectively.
• Liaise with various teams and HR stakeholders to gather data and produce necessary reports.
• Undertake other related duties and manage projects as assigned by the Senior Director.

What your background should look like:

• Bachelor's degree in human resources, Business Administration, or a related field preferred.
• Over 3 years of proven experience in an administrative support role, preferably within HR.
• Fluent in English, both spoken and written.
• Maintain confidentiality and handle sensitive information with discretion.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Strong communication skills for interaction with various stakeholders.
• Experience in event planning and project management is a plus.
• Knowledge of HR metrics and reporting standards is preferred.
• Values: Integrity, Accountability, Inclusion, Innovation, Teamwork

Competencies:

Values: Integrity, Accountability, Inclusion, Innovation, Teamwork

Job Locations: SHANGHAI, Shanghai 200233 China