Dallas Regional Food Service Accountant In A K12 Environment

K-12 Regional Accountant

We are adding a dynamic K-12 Regional Accountant to our growing team! Love numbers? This role is for you! This role is all about analysis and connecting with our customers to ensure their and Taher's financial needs are met. With a greater concentration on financial oversight of multiple units financial performance, you have direct involvement and engagement with the field. As a member of the Operation team and Finance Team, the Regional Account is a key role in tour organization.

Financial Reporting

Weekly Reports: You gather financial information for a "flash" report received from the units with the responsibility of ensuring the timeliness and accuracy of those reports. Monitor net income, meal counts, participation rates, food and labor costs (or metrics), purchasing activity, inventory levels relative to target. Close communication with Unit Directors, DM's, VP's CFO, COO on operating trends, questions, inaccuracies, or performance inconsistencies that may be affecting profitability. Results are summarized and reported up to the management team, noting areas of concern, actionable items, and deviation from budgeted results.

Monthly Operating Statements

Full oversight of the completion and accuracy of the monthly Operating Statement. Due Date: To be completed by the xxth of every month. Track timeliness of ME Reporting of end-of-month packets (due the 3rd of every month). Verify meal counts and/or other key data used for invoicing and preparation of the monthly Operating Statement. The "Operating Statement" includes completion of revenues, expenses, meal counts, labor information, validating bank deposits to revenues, commodities, etc. Reviewing, fundamental analysis, comprehension, forecasting includes: review for accuracy, comprehension of results and KPI's relative to the budget, rolling forecast to gauge whether the unit is on track for projected year-end results, comparison of operating results vs flash results to note any material differences, look for and provide solutions for underperforming units and ongoing monitoring of progress, timely communication with unit Directors, DM's, CFO and COO on areas of concerns, questions or necessary focus, recommendation if unit should be considered for the "Triage List"

Portfolio Review

Weekly: Review results with the Units, DM, VP-Hub Team meeting with Hub members, CFO, Controller to review UpSheet, exchange ideas, problem solve, build team culture. Potentially develop a weekly or bi-weekly meeting structure with Hub, DM, VP and CFO. Quarterly: Full, in-depth review of portfolio to include Hub Accountant, Hub Team Members (for culture and learning), DM, VP, Controller, CFO, Purchasing and COO. With the assistance of the Hub Accountant, the DM prepares written summary or recap of the portfolio scripted to the following: Results versus Budget (Unit-level and rolled up into consolidated), Rolling Forecast (projected results) for the year, Discussion of units or any metrics materially off from target (e.g. CPM, participation rates, etc.), DM is fully accountable for the operating results and budget variances.

Business Improvements, Operational Engagement

Communications with Business Units. Daily calls to units or DM's when targets or off (either Flash or Op's Stmt). "Coaching" approach vs a "hammer" approach. Identify, discuss key items or solutions to optimize financial performance. Consider tiers of escalation depending on the situation. On-site visits to 2-3 units per month. Inventory management & targets. Identifying the value drivers for each unit: Opportunities for revenue growth, cost improvements or other financial improvements regardless of whether the unit is underperforming or not. E.g. A unit could be meeting budget for income, but participations rates or meal counts could actually have room to improve. E.g. Labor metrics or Inventory levels running high but could be reduced through initiatives.

Regional Accountant Tool Kit

Performance and Action Plan Upsheet. Summarized performance, statistics and priorities action plans. KPI's. A/R past due invoices. Unit rankings. Inventory Tool calculator. Model for "Road to Profitability" for struggling units. Flash vs Op Statement Variance already set up in Op's statement. Billing tracker.

Invoicing & Accounts Receivable

Responsible for the verification of billing data, preparation of invoice, sending to clients, and timely collection. Verification process to include schools (client), unit Directors, DM, or lead A/R person. Timely invoicing of clients, with coordination and awareness of board approval dates, complexity of invoice. Monitor the A/R Aging report, placing timely calls with invoices approaching past due dates. Timely research and resolution of any issues, questions or discrepancies raised by the client. Year-End billing.

Metrics of Hub Accountant Performance

Accounts Receivable is a significant value driver for the company. Month-End Generating Invoices: 70% of units invoiced by day 7. 95% of units invoiced by day 10. Invoicing accuracy: Less of the 2% error rate that would require re-invoicing. Year-end billing and account reconciliation completed by __________. Collections of outstanding invoices: Target DSO for the hub group is 40 days. Inventory is a significant value driver for the company. Inventory levels for the Portfolio of units must be within 10% of inventory targets. Year-end inventories to be 30% of average levels during the school year. Operating Results: Portfolio of units achieves profitability within xx% of budget.

Various Other Administrative/Accounting

Setting up monthly budgets for each unit for the year ahead. Setting up Flash reports/templates at the beginning. Flash training. Master List of Client & Billing Information. Performs additional related duties as defined by leadership.

Who We Are

Taher, Inc. is a family-owned, and operated, chef-driven, food service management company providing K-12 school lunch management, campus dining, senior dining, corporate dining and catering, and vending and office beverage services to clients in our growing nationwide footprint. Customers choose Taher for its chef-developed recipes created from natural and sustainable local sources, and for delivering the latest in culinary trends and operational resources to provide outstanding food options for our guests. Taher maintains a consistent presence in Food Service Management's Top 25 companies.