Marketing Administrative Coordinator

Marketing and Administrative Coordinator

We are looking for a Marketing and Administrative Coordinator to own our marketing execution, internal communications, and company-wide materials. This role reports directly to the President and plays a key part in how Systel presents itself, both externally to customers and partners, and internally to our team. This is a hands-on role where you'll manage social media, keep our website and intranet current, coordinate trade shows, maintain marketing collateral, and support company-wide initiatives.

Who You Are

You are an organized, proactive professional who thrives at the intersection of marketing and administrative coordination. You are passionate about clear communication and keeping things running smoothly, balancing creative content work with the operational details that make it all happen. You are confident managing multiple projects simultaneously, whether drafting social media posts, coordinating trade show logistics, or updating company presentations for leadership. You collaborate naturally across departments and don't shy away from rolling up your sleeves to tackle whatever needs doing, from ordering business cards to maintaining the company intranet. You are detail-oriented, self-directed, and energized by seeing your work make a visible impact on how the company presents itself internally and externally.

What You'll Do

Marketing & External Communications

• Manage Systel's social media presence, primarily LinkedIn—drafting posts, scheduling content, and monitoring engagement
• Keep our website current with news, product updates, and fresh content
• Create and maintain marketing collateral: capability briefs, one-pagers, brochures, and sales support materials
• Manage company swag—sourcing, inventory, and fulfillment
• Coordinate with vendors: printers, promotional item suppliers, photographers
• Support employer branding efforts including LinkedIn company page and careers content

Trade Shows & Events

• Own trade show logistics end-to-end: registration, booth setup, signage, materials shipping, and post-show follow-up
• Coordinate attendee logistics and ensure team members have what they need
• Maintain trade show calendar and track deadlines

Internal Communications

• Maintain and update Mission Control, our SharePoint-based intranet
• Draft and distribute internal announcements and company communications
• Keep org charts, templates, and company materials current
• Support company culture initiatives including core values recognition programs

Administrative & Project Support

• Update and maintain recurring company presentations (All Hands Meetings, board materials, etc.)
• Coordinate business card orders and maintain branded templates
• Manage photography needs: headshots, facility photos, product images
• Build and organize a media library of approved images and assets
• Track marketing-related subscriptions, renewals, and vendor relationships
• Take on ad hoc projects as assigned by the President

Customer Relationship Support

• Coordinate customer appreciation efforts: holiday cards, thank-you notes, milestone gifts
• Maintain customer contact lists and key relationship information

Minimum Qualifications

• 2+ years of experience in marketing coordination, communications, or administrative roles
• Strong written communication skills with ability to adapt tone for different audiences
• Proficiency with Microsoft 365 (Word, Excel, PowerPoint, SharePoint)
• Experience managing social media for a business or organization
• Highly organized with ability to manage multiple projects and deadlines
• Self-directed and able to work independently while keeping leadership informed

Preferred Qualifications

• Experience in B2B, manufacturing, or defense/aerospace industries
• Familiarity with trade show logistics and event coordination
• Basic graphic design skills (Canva, Adobe Creative Suite, or similar)
• Experience with SharePoint administration
• Experience with website content management systems

Why Systel

Impact: Your work matters daily. You'll shape how Systel presents itself to customers, partners, and our own team. This isn't a role where your work disappears into a corporate machine.

Ownership: You'll own real domains—social media, trade shows, internal communications—not just execute tasks handed to you. We hire professionals and trust them to do the job.

Growth: Systel is on a trajectory from $30M to $45M+ in revenue. As we grow, your role and responsibilities can grow with us.

Stability: Family-owned since 1988, profitable, debt-free, and growing. We're not chasing the next funding round—we're building for the long term.

Team: Work alongside people who care about what they do. From upper management to the assembly line, we work as one team toward one goal: our customers' success.

About Systel

Founded in 1988, Systel, Inc.® is a leading manufacturer of rugged compute solutions with a relentless focus to support our customers and their missions. Our pedigree of capabilities spans numerous advanced platforms with thousands of successful deployments in the defense and commercial sectors. Systel's rugged systems are designed and manufactured for continuous operation under the most extreme and austere environmental conditions. All our products are proudly made in the USA in our headquarters in Sugar Land, TX. We are AS9100:2016 and ISO 9001:2015 certified.

For more information, please visit systelusa.com.