Executive/personal Assistant (executive Support /operations/content Coordination) - Remote Eligible

Executive / Personal Assistant

Synct assists businesses in building and managing global teams by providing people strategy, recruitment services, and HR solutions. We help international companies scale efficiently, while offering Filipino professionals stable, long-term, permanent work-from-home careers.

We are hiring a highly organized and proactive Executive / Personal Assistant to support an Australian wellness influencer and founder of a fast-growing digital fitness and lifestyle brand.

This is a full-time, permanent work-from-home position focused on executive support, calendar and inbox management, operational coordination, and brand-related administrative tasks.

You will work directly with the Founder and collaborate with brand, marketing, partnerships, and operations teams to ensure smooth day-to-day execution.

Schedule aligned with Australian business hours (AEST/AEDT).

What You'll Be Doing

• Manage complex calendars, appointments, and scheduling across time zones

• Oversee inbox management and prioritize communications

• Coordinate meetings, prepare agendas, and document action items

• Liaise with internal teams, brand partners, and external stakeholders

• Support podcast, content, and campaign coordination

• Track deliverables for brand collaborations and partnerships

• Assist in travel planning, bookings, and itinerary management

• Maintain organized digital filing systems and documentation

• Monitor task lists and ensure follow-through on commitments

• Support operational workflows and improve administrative processes

• Prepare reports, summaries, and briefing documents as required

• Handle confidential information with discretion

What We're Looking For

Required

• Minimum 3 years' experience as an Executive Assistant or Personal Assistant supporting senior leaders or founders

• Experience supporting Australian clients or working in AU time zones

• Strong calendar and inbox management experience

• High-level organizational and multitasking abilities

• Experience coordinating with marketing, brand, or content teams

• Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail)

• Familiarity with project management tools (e.g., Asana, ClickUp, Trello, Monday)

• Strong written and verbal English communication skills

• High discretion and professionalism

• Ability to anticipate needs and work independently

Preferred

• Experience supporting influencers, founders, or startup environments

• Exposure to wellness, fitness, lifestyle, or digital brands

• Experience coordinating podcasts, social media, or brand campaigns

• Familiarity with Canva or basic content coordination tools

Why You'll Love Working With Us

• 100% Permanent Work-From-Home

• 13th-Month Pay

• Company-Provided Equipment

• HMO with Dental & Life Insurance

• 18 Vacation Leaves + 6 Sick Leaves

• Birthday Leave

• Tenure Incentives & Quarterly Perks

• Free Meal Every 1st Friday of the Month

Work Details

Location: Work-From-Home (Philippines) Employment Type: Full-time, Permanent Schedule: Day Shift aligned with AEST/AEDT