Department Assistant - Nutritional Services - FT - Day

Administrative Assistant

Full time

First Shift (Days - Less than 12 hours per shift) (United States of America)

Hours per week: 40

Exemption Status: Non-Exempt

A Brief Overview

Performs administrative and clerical duties to ensure the continual functioning of the department. Works collaboratively with communications staff to meet the needs of projects using a variety of skills and procedures.

Education Qualifications

High School Diploma / GED Required

Experience Qualifications

Clerical or administrative experience. Preferred

Skills and Abilities

Proficient in Microsoft Office programs. (Required proficiency)

Ability to work in a fast-paced environment. (Required proficiency)

Exceptional customer service skills. (Required proficiency)

Time management with an ability to prioritize tasks (Required proficiency)

Skill in data entry with minimal errors. (Required proficiency)

Works well under pressure to meet deadlines. (Required proficiency)

What You Will Do

Greets applicants, team members and guests, notifying receiving personnel of arrivals. Knowledgeably directs guests to team member that can assist them.

Receives incoming calls responds independently, answering questions, providing information or directing to appropriate team member.

Schedule appointments/meetings, maintains department calendars. Make arrangements for and coordinate conferences and meetings.

Tracks hours worked and leave as necessary for department staff. Runs reports and keeps leaders aware of scheduling issues, low staffing, low balances, etc. Runs reports as necessary.

Maintains department operations including but not limited to inventory, purchase orders/supplies, record keeping, mail sorting, scanning, filing, and other department specific tasks which ensures the continual functioning of the area.

Assists leadership with completing their administrative tasks as necessary.

Performs data entry work, scanning, organizing duties as necessary.

Performs special projects as necessary. Assists with annual events.

Sends department communication as requested.

Required for All Jobs

Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health

Performs other duties as assigned

Patient Facing Options

Position is Not Patient Facing

Remote Work Guidelines

Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.

Stable access to electricity and a minimum of 25mb upload and internet speed.

Dedicate full attention to the job duties and communication with others during working hours.

Adhere to break and attendance schedules agreed upon with supervisor.

Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.

Remote Work Capability

Hybrid

Scope

No Supervisory Responsibility

No Budget Responsibility

Physical Demands

Balancing: Occasionally 1-3 Hours

Carrying: Occasionally 1-3 Hours

Climbing (Ladders): Rarely less than 1 hour

Climbing (Stairs): Rarely less than 1 hour

Crawling: Rarely less than 1 hour

Crouching: Rarely less than 1 hour

Driving (Automatic): Rarely less than 1 hour

Driving (Standard): Rarely less than 1 hour

Eye/Hand/Foot Coordination: Frequently 3-5 Hours

Feeling: Occasionally 1-3 Hours

Grasping (Fine Motor): Frequently 3-5 Hours

Grasping (Gross Hand): Occasionally 1-3 Hours

Handling: Occasionally 1-3 Hours

Hearing: Occasionally 1-3 Hours

Kneeling: Rarely less than 1 hour

Lifting: Occasionally 1-3 Hours up to 25 lbs

Operate Foot Controls: Rarely less than 1 hour

Pulling: Occasionally 1-3 Hours up to 25 lbs

Pushing: Occasionally 1-3 Hours up to 25 lbs

Reaching (Forward): Occasionally 1-3 Hours up to 25 lbs

Reaching (Overhead): Occasionally 1-3 Hours up to 25 lbs

Repetitive Motions: Frequently 3-5 Hours

Sitting: Frequently 3-5 Hours

Standing: Occasionally 1-3 Hours

Stooping: Occasionally 1-3 Hours

Talking: Occasionally 1-3 Hours

Walking: Occasionally 1-3 Hours

Working Conditions

Burn: Rarely less than 1 hour

Chemical: Rarely less than 1 hour

Combative Patients: Rarely less than 1 hour

Dusts: Rarely less than 1 hour

Electrical: Rarely less than 1 hour

Explosive: Rarely less than 1 hour

Extreme Temperatures: Rarely less than 1 hour

Infectious Diseases: Rarely less than 1 hour

Mechanical: Rarely less than 1 hour

Needle Stick: Rarely less than 1 hour

Noise/Sounds: Occasionally 1-3 Hours

Other Atmospheric Conditions: Rarely less than 1 hour

Poor Ventilation, Fumes and/or Gases: Rarely less than 1 hour

Radiant Energy: Rarely less than 1 hour

Risk of Exposure to Blood and Body Fluids: Rarely less than 1 hour

Risk of Exposure to Hazardous Drugs: Rarely less than 1 hour

Hazards (other): Rarely less than 1 hour

Vibration: Rarely less than 1 hour

Wet and/or Humid: Rarely less than 1 hour

Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment.

Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.