AIS Investor Services - Assistant Vice President

AVP Investor Services

AVPs interact with all levels of professionals both internally and externally. Therefore, exceptional interpersonal and communication skills are required. Candidates must demonstrate initiative, be able to perform well under pressure and simultaneously handle multiple assignments. AVPs are responsible to direct the day-to-day Investor Services operations for several client sponsored investment funds

This management position is within the Investor Services business unit of the State Street Alternative Investment Services Group.

Managing Operations

• Team is responsible for financial transaction processing (subscription, redemption, transfer, switches, redemption wire payment, expense wire payment, distribution wire payment) and non-financial activities (new investor creation, contact creation, static data maintenance, statement distribution, audit confirm creation, responding to investor / client queries, multiple time bound projects) both maker and checker. Ensuring seamless service delivery is the primary responsibility of the AVP
• Client / investor query resolving – taking initiative to own all types of client & investor communication – emails & telephonic.
• Certain transactions require second review by AVPs depending on amount & risk involved – AVPs are expected to be fully hands on with process to be able to sign off such transaction
• AVPs are expected to handle new client / activity transition actively (hiring of staffs, designing training model, monitoring training progress, flagging issues with training, signing off go live)
• Delegate tasks and manage employee development
• Coordinate with auditors internal and external to meet deadlines and requirements
• Ensure all internal controls and compliance procedures are properly implemented
• To escalate and discuss issues as required
• Identify scope for process improvements on an ongoing basis

Service Delivery & Service Quality

• Adhere to State Street Alternative Investment Solutions (AIS) strict internal control procedures
• Ensure monthly and quarterly client deliverables are achieved
• Actively guiding team to go through difficult situation
• During the course of normal day to day operation, responsible for identifying any unusual or potentially suspicious transaction activity and must report and/or escalate in accordance with corporate policy and guidelines detailed in relevant operating procedures.
• Take active role in performing error analysis, agreeing on remedial action plan & implementing agreed controls
• Ensure continuous quality improvement

People Management

• Demonstrate positive leadership and people management skills and the ability to work well with others, individually and within a group
• Coordinate performance planning process including goal setting, regular and immediate feedback and submission of formalized performance appraisals on designated staff
• Actively monitoring staffs under special performance monitoring
• Participating in total compensation planning for the team
• Lead by example and support employee development and growth

Other Responsibilities

• Integrate new business/client onboarding
• Coordinate and manage special client and corporate projects

What we value

• Proactive – self starter
• Ability to multi–task and work under time constraints without compromising on quality
• Candidate should be open to work in European and North American shift hours as needed by the business
• Ability to attend conference calls during non-local business hours
• MS office products (Excel, Word, PowerPoint, Access, Visio, PowerBI, SharePoint)
• Proven track record of innovation (knowledge of VBA and advanced excel skills would be beneficial)
• Prior staff management experience
• Fluency in writing and speaking English

Education & Preferred Qualifications

• Minimum 12-15 years of relevant work experience
• Candidate must have a university degree (accounting, business, mathematics, finance or economics)
• Strong investor services experience required
• Exposure to Hedge fund, Private Equity or Real Asset funds

Work Requirement

• Hybrid role 4 days should work from Office
• Shift timings 7PM-4AM.