Legal Assistant - Trial Division (salem Or Portland)

Legal Assistant - Trial Division (Salem Or Portland)

The Oregon Department of Justice's Trial Division is expanding and seeking Legal Assistants to support the work of the division. Legal Assistants are responsible for supporting the division's attorneys with the calendaring, e-filing, preparing, and proofreading of documents for court. This is an excellent opportunity to expand your administrative professional development in a busy litigation environment. We are seeking to hire a dedicated Legal Assistant (Legal Secretary) to support our division attorneys in either the Salem or Portland Legal office. Training will be in person at our Salem legal office. After training is complete this position offers a hybrid schedule which requires a minimum of 1-day in office and up to 4-days remote work.

If selected, you will work closely with division attorneys and other legal professionals to ensure that critical filing and communication deadlines are met in a high-volume, fast-paced environment.

Job Duties (in part)

• Process and route incoming mail for assigned section attorneys, segregating information for other purposes such as docket and calendar control.
• Photocopy, scan, mail, and email completed projects for final distribution to courts, counsel, agency contacts, etc. Prepare labels and envelopes for hand delivery, overnight or certified mail, etc.
• Format, proofread, revise, and print a full range of complex legal documents (including but not limited to pleadings, memoranda, amendments, reports, opinions, briefs, proposed orders, judgments, subpoenas, summons, captions, certificates of service, etc.).
• Electronically scan, label, document capture, and e-file documents and accompanying exhibits.
• Calendar and schedule deadlines, meetings, and depositions. Arrange travel when necessary.
• Assist other Legal Secretaries with workload overflow (could include but not limited to preparing correspondence, processing mail, calendaring, e-filing, scheduling meetings).
• Transcribe, format, proofread, revise, and print a full range of complex non-legal documents utilizing programs capable of complex text editing and formatting functions in a production environment.
• Draft routine correspondence as directed and according to established procedures, policies, and guidelines from dictated, typed or handwritten material.
• Perform other special projects as directed by attorneys, law clerks, or immediate supervisor.

Required Experience

Two years of clerical/secretarial experience which includes at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents, maintaining legal records, or researching legal information). Experience must include proficiency in word processing software.

Desired Skills, Experiences, and Attributes

• Ability to prioritize a large workload and balance competing deadlines.
• Work collaboratively as a team.
• Flexibility and adaptability with change and shifting priorities.
• Organization and consistency with work.
• Ability to communicate clearly and efficiently.
• Ability to have and maintain a valid Oregon Driver's License.

What's In It For You

• Job satisfaction as part of a team whose mission is to serve Oregon's public and government agencies.
• Permanent, full-time employment.
• Vacation, sick leave, 11 paid holidays a year, and special days off.
• Excellent medical, dental, and vision benefits.
• Pension and retirement programs.
• Endless peer and management support, and representation by the Service Employees International Union (SEIU).
• Opportunity to expand your professional skills.

For more information about our benefits, you can learn here.

Application Process

Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.

• Click "Apply" and complete the online application and all supplemental questions.
• Attach your resume.
• Attach a cover letter identifying your attributes that meet the desired and requested skills.

ALL APPLICANTS: You will only have one opportunity to upload the required resume and requested cover letter. Drag and drop your resume into Workday when prompted to upload your resume. If you are concerned that the requested document didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact doj.recruitment@doj.oregon.gov. Any materials emailed will be associated on your behalf if received before the posting deadline.

CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).

For additional information regarding working for the Department of Justice and application assistance, click HERE.

Oregon Department of Justice 1162 Court St NE Salem OR, 97301

Phone: (503) 947-4328 Fax: (503) 373-0367