Director's Office Support Specialist (admin Specialist 2) - Hybrid (4 Positions)

Director's Office Support Specialist (Admin Specialist 2) - HYBRID (4 Positions)

In this position you will provide administrative, operations, and program support to the Behavioral Health Director's Office – primarily the Chief of Staff, Legislative and Budget coordination team, and the Office of Strategic Operations in service to the mission, vision and values of the Behavioral Health Division. You will be responsible for planning and coordinating meetings, workgroups, and project schedules in support of the BHD Director's Office. Your focus is on facilitating cohesive communication, collaboration, issue resolution, and coordination.

This includes participating in team meetings and assuming responsibility for the completion of follow up, which involves researching, analyzing, evaluating, collecting, organizing, assembling, preparing reports, incorporating information for special projects, making recommendations for action, and implementing recommendations approved by leadership, such as administrative support, monitoring and coordination of legislative session and bill implementation activities.

You will also assist in the design, implementation, and sustainability of key initiatives and projects by developing and updating spreadsheets and tracking tools through research and data synthesis, assessment, and comprehensive documentation with a focus on interpreting and evaluating laws, rules, policies, procedures to assure operational alignment and compliance.

Minimum Qualifications:

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• OR An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• OR An equivalent combination of education and experience.

Desired Attributes:

• Can demonstrate advanced Microsoft Excel, Word, PowerPoint, TEAMS, Outlook skillset; and otherwise use computers and computer systems to set up functions, enter or compile data, or process information.
• Organizational and time management skills commensurate with the detailed and complex development process. Use mathematics to solve business problems.
• Give full attention to what is being said, taking time to understand points being made, asking appropriate questions, and not interrupting at inappropriate times; with the ability to effectively convey information, verbally and in writing.
• Demonstrated ability to develop constructive and cooperative working relationships with others and maintain them over time, encouraging and building mutual trust, respect, and cooperation among team members.
• Experience providing technical support and training to others around processes, procedures, use of systems or software with the demonstrated ability to translate or explain what information means and how it can be used.
• Experience working in a fast-paced working environment, managing different assignments simultaneously to completion.

Special Requirements: To be hired, you must have a criminal record and driving record check that meets OHA criteria at the time of hire, and throughout employment.